CCSD Instructional Resouces

Guidelines
Lost/Damaged Textbooks

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Textbook, Library Media and Supplemental Instructional Materials and Equipment Accountability

Fees for Damaged Textbooks, Library Media and Supplemental Instructional Materials Provided to Students During School Year

A. If instructional materials are damaged to the extent that they cannot be used, the student must pay the full cost of replacement.

B. Book damage charges will be assessed according to list as follows:

The full cost of replacement must be paid if the book is declared unusable. Damages rendering a book unusable includes but are not limited to:

(1) Torn out pages
(2) Broken spine
(3) Obscene drawing
(4) Obscene writing

Major damages -- 50 % of replacement cost Major damages include:

(1) Broken cover
(2) Water damage
(3) Excessive marking

Minor damages -- 25 % of replacement cost Minor damages include:

(1) Pen and pencil markings
(2) Folded pages
(3) Tom pages

Care should be taken in assessing minor damages so that allowances are made for normal wear and tear.

C. Students who have not been issued textbooks due to unpaid debts should be loaned text materials for classroom work when required.

Debts of Indigent Students for Textbooks, Media Materials, Supplemental Materials and Portable Equipment

A. Indigent students and parents/guardians who have debts resulting from lost textbooks/ materials must make a good faith effort to pay the debts. When a good faith effort has been made, principals are authorized to forgive debts upon the written request of the parent or guardian.

Schools shall not be held financially accountable for lost books resulting from forgiveness of indigent debts or students discontinuing enrollment. These losses are to be annually reported on the textbook inventory for adjustment in the yearly financial allocation.

B. Indigent students and parents/guardians who have debts resulting from lost or damaged portable equipment must make good faith and best efforts to pay the debts or make suitable equivalent restitution. When an indigent student's parent/guardian has exhausted all possible efforts to pay the debt, the school principal, upon written approval of the Superintendent or his/her designee, is authorized to forgive the debts upon reasonable written request of the parent/guardian.