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Introduction
Includes information on how the policy manual is organized, document specifications, and an overview of policies and rules.

BOARD POLICY MANUAL
OF THE
COBB COUNTY BOARD OF EDUCATION

This online manual contains the policies of the Cobb County Board of Education; the administrative rules intended to implement policy; and certain references or documents that relate to policies and/or rules.

Policy development is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing need to develop new policies or to revise existing ones. The online format of this manual provides for a quick and easy way to keep policies and rules up-to-date.

How to Use This Manual

The Cobb County School District operates according to the policies established by the Cobb County Board of Education. The Board develops policies after careful deliberation, and the district administration implements these policies through specific rules and procedures. The Board then evaluates the effectiveness of its policies and makes revisions as necessary.

How the Manual is Organized

The manual is organized according to a classification system that provides an efficient means for coding, filing, and finding Board policies, administrative rules, and other documents.

There are 13 major classifications, each bearing an alphabetical code:

A - School District Organization (Foundations and Basic Commitments)
B - School Board Operations (School Board Governance and Operations)
C - General School Administration
D - Fiscal Management
E - Business Management (Support Services)
F - Facility Expansion Program (Facilities Development)
G - Personnel
H - Negotiations (Not Used)
I - Instructional Program
J - Students
K - General Public Relations
L - Interorganizational Relations (except education agencies)
M - Relations with Other Education Agencies

Sub classifications under each major heading are based on a logical sequence and alphabetical sub coding.

There are two ways to find a policy or rule in the manual: The first is to consider where the policy or rule might reasonably be filed among the 13 major classifications, and review the online table of contents. The second way to locate a policy or rule is to utilize the online word "search" feature.

Document Specifications

Dates.  Where possible the original date of adoption/approval/issuance appears immediately following each policy/rule.  In other instances, an approximate date or revision date is used.

Legal references.  These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Cross reference.  Certain policies/rules relate to others. Cross references are provided following many statements to help the reader find all of the related information.

Order of precedence.  Board of Education policies and rules must be read and interpreted in light of the Official Code of Georgia Annotated (O.C.G.A.) and State Board of Education policies.

About School Board Policies

Generally, the role of a Board of Education is to set the policy and the role of administration is to execute it.

Policies are principles adopted by the Board to chart a course of action. They tell what is wanted and many also include why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day-to-day problems; they need to be narrow enough to give the administration clear guidance.

Rules are the detailed directions developed by the administration to put policy into place.  They tell how, by whom, where and when things are to be done.

In addition to those policies required by state statute and/or State Board of Education policy, the Cobb County Board of Education has established specific directives for the Superintendent.  These directives provide guidance regarding the expectations of the Board.  They include:

     Policy BBD - Board-School Superintendent Relations
     Policy CEB - Superintendent Duties
     Policy CEJ - Superintendent Separation
     Policy DB - Planning, Programming, Budgeting Systems
     Policy DI - Accounting and Reporting
     Policy JA - Treatment of Students
     Policy KA - Treatment of Consumers
     Policy KB - Public Information Program

Section "A" - Foundations and Basic Commitments
The district's legal role in providing public education and the basic principles underlying school board governance.

Index Title Attachments
AB School Board Legal Status  
ABB Board Powers and Duties  
AC School District Organization Plan  
AD-R School Attendance Areas AD-1: Request for Out of Zone Transportation
AEA School Calendar  
AF School Day  
AF-R School Day  
AFC Emergency Closing  
AFC-R Emergency Closing  

Section "B" - School Board Governance and Operations
The school board – how it is appointed or elected; how it is organized; how it conducts meetings,
and how the board operates.

Index Title Attachments
BA Goals and Objectives  
BB Internal Organization  
BBA Board Officers  
BBBA Board Member Duties  
BBBC Board Member Development Opportunities  
BBBE Board Member Compensation and Expenses  
BBC Board Committees  
BBD Board-School Superintendent Relations  
BBE School Attorney  
BBFA Local School Councils  
BBFA-R Local School Councils

BBFA-1: Model Bylaws

BBFA-2: Request for Information

BBFA-3: Recommendation to the Board

BBFA-4: Council Nomination Form
(Korean)     (Portuguese)     (Spanish)

BBFA-5: Model Agenda for School Council Meetings

BBFA-6: Model Minutes for School Council Meetings

BBFA-7: Code of Ethics for School Council Members

BBFA-8: School Council Annual Report

BC Board Meetings  
BCBI Public Participation in Board Meetings  
BD Policy Development  
BDF Review of Administrative Rules  
BH Board Code of Ethics  
BHA Board Member Conflict of Interest  
BHB Nepotism  

Section "C" - General School Administration
School management, administrative organization, and school building and department administration.

Index Title Attachments
CEB Superintendent Duties  
CEI Superintendent Evaluation  
CEJ Superintendent Separation  
CMA-R Administrative Rules  
CMB Administration in Policy Absence  
CO Administrative Reports  

Section "D" - Fiscal Management
School finances and the management of funds.

Index Title Attachments
DA Fiscal Management Goals and Objectives  
DB Planning, Programming, Budgeting System  
DFA Local Tax Revenues  
DFF-R Grants  
DFJ-R District Property Replacement/Restitution  
DI Accounting and Reporting  
DIC-R Inventories  
DID-R Audits  
DIE-R Fraud Prevention  
DJD-R Expense Reimbursement  
DJEE-R Local Purchasing  
DK-R Student Activities Funds Management  
DO-R School Properties Disposal Procedures  
DP-R District Logo, Trademarks and Identity Marks  

Section "E" - Support Services
Non-instructional services and programs, particularly those on buisness management such as safety,
building and grounds management, office services, transportation, and food service.

Index Title Attachments
EB-R Buildings and Grounds Management  
EBBG-R Risk Management

EBBG-1: Student/Site Visitor Accident Report

EBGA-R Improvement/Modifications to the District Internet  
ECH-R Authorized Use of Equipment and Supplies

ECH-1: District Technology Property Checkout Agreement

ECH-2: Teacher-Staff Laptop Agreement

ECH-3: New Teacher Laptop Agreement

ECI-R Communications System  
ED Student Transportation Management  
ED-R Student Transportation Management  
EE Food Service Management  
EE-R Food Service Management  
EEA-R Free Food Service  
EEE-R Wellness Program

EEE-1: Wellness Program Protocol

EEE-2: Nutrition Standards For All Foods Sold In Schools

EF-R Data Management

EF-1: Records Management Handbook

EF-2: Records Transmittal Form

EF-4: Notice of Record Disposal

EF-5: Records Destruction Notice

EF-6: Labeling and Packing Information

EF-7: Retained Record Request

EGAA-R Workers' Compensation  
EGD-R Indemnification and Protection for District Personnel  

Section "F" - Facilities Development
Facility planning, financing, construction, and renovation.

Index Title Attachments
FDAG-R State Government Involvement in Long-Range Planning  
FDC-R Naming Facilities  
FEDA-R School Yard Habitat Protection  
FGB-R Site Acquisition Procedures  
FGC-R Construction Contractor Prequalification FGC-1: Contractor Disqualification Affidavit
FGD-R Facilities Projects Contracts  
FGG-R Facilities Projects Change Orders  
FHCA-R Names on Building Plaques  
FEAE-R Construction on District Property Funded by Others

FEAE-1: Request for Project Approval

FEAE-2: Waiver - Contractor or Individual

FAEA-3: Waiver - Parent/Guardian and Child

FAEA-4: Waiver - Club or Organization

FEAB-R Selection and Employment of Architecture and Engineering Services

FEAB-1: Architect's Fee

Section "G" - Personnel
All school employees except for the superintendent.

Index Title Attachments
GA Treatment of Staff  
GAA Personnel Goals and Objectives  
GAAA Equal Opportunity Employment  
GAAA-R Equal Opportunity Employment  
GAD Professional Learning Opportunities  
GAE Complaints and Grievances  
GAE(2)-R Complaints and Grievances, Certified Employees

GAE(2)-1: Certified Employee Grievance Form - Level I

GAE(2)-2: Certified Employee Grievance Form - Level II

GAE(2)-3: Certified Employee Grievance Form - Level III

GAE(3)-R Complaints and Grievances, Noncertified Employees

GAE(3)-1: Noncertified Employee Grievance Form - Level I

GAE(3)-2: Noncertified Employee Grievance Form - Level II

GAEA-R Staff Protection  
GAEB Harassment  
GAEB-R Harassment  
GAG-R Staff Conflict of Interest  
GAGC-R Employee Ethics

GAGC-1: Professional Conduct by Educators

GAGC-2: Georgia PSC Code of Ethics for Educators

GAHA Staff Participation in Community Activities  
GAHA-R Staff Participation in Community Activities  
GAK(1) Criminal Background Check  
GAKA Reduction in Force  
GAKA-R Reduction in Force  
GAMA Drug-Free Workplace  
GAMA-R Drug-Free Workplace  
GAN Employee Tobacco Use  
GAN-R Employee Tobacco Use  
GANA Infectious Diseases  
GAO Employee Resignations  
GAO-R Employee Resignations  
GARA-R Employee Health Examination/Driving Record  
GARC Employee Recruitment
GARC-R Employee Recruitment  
GARD Employee Hiring  
GARE-R Employee Assignment  
GARF-R Employee Transfer  
GARH-R Leaves and Absences

GARH-1: Request for Leave Under FMLA

GARH-2: Disability Certification

GARH-3: Request for Hardship Leave

GARH-4: Request for Extension of Hardship Leave

GARH-5: Employee Donating Sick Leave to Spouse Employed by District

GARH-7: Request to Return from Long-Term Leave of Absence

GARH-8: Release to Return to Work

GARH-10: Request for Maternity/Adoption Leave

GARH-11: Request to Continue Benefits During Long-Term Leave

GARI-R Employee Evaluation  
GARK-R Vacations  
GBA Compensation Guides and Contracts  
GBA-R Compensation Guides and Contracts  
GBB-R Personnel Positions  
GBBA-R Personnel Qualifications and Duties  
GBK-R Discipline, Suspension, and Dismissal of Staff  
GBRC Professional Personnel Work Loads  
GBRG-R Non-School Employment

GBRG-1: Support Organization Extra-Curricular Pay Reporting Log

GBRGB-R Tutoring for Pay  
GBRIB(1) Catastrophic Illness Leave Bank  
GBRIB(1)-R Catastrophic Illness Leave Bank

GBRIB(1)-1: Catastrophic Illness Leave Bank Request Form

GBRIG Federal Family and Medical Leave Act  
GBRIG-R Federal Family and Medical Leave Act

GBRIG-1: Certification of Health Care Provider

GBRIG-2: Family Member's Serious Health Condition Certification

GBRIG-3: Qualifying Exigency Certification

GBRIG-4: Military Caregiver Leave Certification

GBRIG-5: FMLA Military Caregiver Next of Kin Verification Form

GBRJ-R Arrangement for Substitutes  
GBRL-R Employee Dress Code  
GBT-R Professional Publishing  
GCRA(1)-R Drug Screening  
GCRD-R Classified Personnel Overtime Pay  

Section "I" - Instructional Program
Instructional program: basic curricular subjects, special programs, instructional resources and academic
achievement.

Index Title Attachments
IA Student Performance Standards and Expectations  
IB Instructional Program Goals and Objectives  
IBB-R Charter Schools

IBB-1: Start-up Charter School Petition Rubric Review Instrument

IBB-2: Start-up Charter School Renewal Petition Rubric Review Instrument

IBB-3: Conversion Charter School Petition Rubric Review Instument

IBB-4: Conversion Charter School Petition Renewal Rubric Review Instrument

IBB-5: Charter Ammendment Guidelines

ICC-R Curriculum Research  
ICD-R Pilot Projects  
ICFA-R Curriculum Guides and Course Outlines  
IDAI-R Magnet Programs  
IDB-R Health Education

IDB-1: Health Instructional Time and Maximum Class Size Requirements

IDBC-R Physical Education

IDBC-1: Physical Education Instructional Time and Maximum Class Size Requirements

IDC-R Extended Programs  
IDCE-R Advanced College Placement  
IDCH Dual/Joint Enrollment Programs  
IDCH-R Dual/Joint Enrollment Programs

IDCH-1: Information Guide for Post Secondary Options

IDCH-2: Dual/Joint Enrollment Program Rule (Applicable for courses taken during and prior to the 2012-2013 school year)

IDCH-3: Information Guide for Post Secondary Options (Applicable for courses taken during and prior to the 2012-2013 school year)

IDD-R Special Programs IDD-1: ADA Programs Accessibility Grievance Procedures
IDDD-R Gifted Student Programs IDDD-1: Referral for Gifted Eligibility
IDDM-R Alternative School Programs  
IDE-R Co-Curricular Activities  
IDE(1) Competitive Interscholastic Activities, Grades 9-12  
IDF-R Interscholastic Activities  
IDFA Gender Equity in Sports

IDFA-1: Gender Equity in Sports Grievance Form

IDFB-R Sportsmanship  
IE-R Instructional Arrangements  
IED Scheduling for Instruction  
IED-R Scheduling for Instruction  
IEJ-R Above-Grade Acceleration  
IF-R Instructional Resources

IF-1: Sample Letter: Paperback Books

IFAA-R Instructional Resources Selection and Adoption  
IFBC Media Programs  
IFBC-R Media Programs

IFBC-1: Guidelines for Selection and Assignment of High School Parallel/Summer Reading Materials

IFBC-2: Guidelines for Selection and Use of Supplementary Guidance Materials

IFBC-3: Instructional Materials Appeal Form

IFBC-4: Parent/Guardian Permission Form for Supplementary Materials

IFBG-R Internet Acceptable Use

IFBG-1: Permission to Display Student Work

IFBG-2:Permission to Use a Third Party Work

IFBG-3: Work Made for Hire Agreement

IFBG-4: Legal Information

IFBGE Internet Safety

IFBGE-1: Online Technology Consent Form
(Spanish)

IFC-R Community Instructional Resources  
IFCB-R Field Trips

IFCB-1: Field Trip Request

IFCB-2: Overnight Field Trip

IFCB-3: "Blanket" Permission to Participate in a Series of School Sponsored Field Trips
(Korean)    (Portuguese)     (Spanish)

IFCB-4: Permission to Participate in One Day Field Trips
(Korean)    (Portuguese)     (Spanish)

IFCB-5: Medical History Permission and Release Form
(Korean)     (Portuguese)     (Spanish)

IFCB-6: Permission to Participate in Overnight Field Trips
(Korean)     (Portuguese)     (Spanish)

IFCB-7: Procedures for Requesting Extended Field Courses

IGB-R Student Support Teams/Response to Intervention  
IH Student Achievement  
IHA-R Grading Systems  
IHAA-R Final Examinations  
IHAB-R Report Cards  
IHAD-R Communication with Parents/Guardians  
IHE Promotion and Retention  
IHE-R Promotion and Retention

IHE-1: Spring CRCT Administration for Grades 3, 5, and 8

IHE-2: Administration CRCT Retest in Gateway Grades 3, 5, and 8

IHF-R Graduation Requirements

IHF-1: Request for Approval to Take Non-Traditional Courses

IHF-3: Graduation Requirements - Students Enrolling in the Ninth Grade Prior to the 1993-1994 School Year

IHF-4: Graduation Requirements - Students Enrolling in the Ninth Grade in the 1993-1994, & 1994-1995 School Years

IHF-5: Graduation Requirements - Students Enrolling in the Ninth Grade in the 1995-1996, 1996-1997, & 1997-1998 School Years

IHF-6: Graduation Requirements - Students Enrolling in the Ninth Grade in the 1998-1999, 1999-2000, 2000-2001, & 2001-2002 School Years

IHF-7: Graduation Requirements - Students Enrolling in the Ninth Grade in the 2002-2003, 2003-2004, 2004-2005, 2005-2006, 2006-2007, & 2007-2008 School Years

II-R Testing Program  
IKB-R Controversial Issues  
IKD School Ceremonies and Observances  
IKDB-R Graduation Ceremonies  
IKF-R School Stores  
IKI-R Lesson Plans  

Section "J" - Students
Enrollment, attendance, rights and responsibilities, conduct discipline, health and welfare,
and school-related activities.

Index Title Attachments
JA Treatment of Students  
JAA-R Equal Educational Opportunities JAA-1: Student Equity Grievance Form
JB Student Attendance  
JB-R Student Attendance

JB-1: Georgia's Compulsory Attendance Law
(Portuguese)     (Spanish)

JB-2: Georgia's Driver's License/School Attendance Law

JB-3: Sample 10-Day Letter
(Portuguese)     (Spanish)

JB-4: Social Worker Referral Form

JB-5: Attendance Protocol

JBC-R School Admissions/Withdrawals

JBC-1: K-1 Out-of-State/Out-of-Country Verification

JBC-2: Statement of Legal Residence
(Spanish)

JBC-3: 30-Day Enrollment

JBC-4: Objection to the Use of Social Security Number
(Chinese)     (French)     (Korean)
(Portuguese)    (Russian)     (Spanish)
(Vietnamese)

JBC-5: Student Enrollment Form
(Arabic)    (Korean)     (Portuguese)    (Spanish)

JBC-5b: Student Re-Enrollment Form
(Arabic)    (Korean)     (Portuguese)    (Spanish)

JBC-6: Responsible For Self

JBC-7: Student Enrollment Quick Reference
(Korean)     (Portuguese)    (Spanish)

JBC-8: Authorization to Release Records

JBC-9: Disclosures Required For Conditional Admission

JBC-10: Parent/Guardian Permission For Voluntary Withdrawal

JBC-11: Non-Parental Affidavit
(Spanish)

JBC-12: Student Withdrawal Form

JBC-12b: Student Enrollment/Withdrawal Verification

JBC-13: 30-Day Waiver For Immunization and/or Medical Screening

JBC(1) Homeless Students  
JBC(1)-R Homeless Students

JBC(1)-1: Student Residency Statement (SRS)
(Arabic)     (Portuguese)     (Spanish)

JBC(1)-2: School of Origin Request
(Portuguese)     (Spanish)

JBC(1)-3: Procedure For Transportation to School of Origin

JBC(1)-4: Written Notification Form
(Portuguese)     (Spanish)

JBC(1)-5: Information on the McKinney-Vento Homeless Assistance Act
(Arabic)     (Portuguese)     (Spanish)

JBC(1)-6: Procedure For Free Lunch

JBC(2)-R Home Study JBC(2)-1: Transcript of Course Work
JBC(4) Transferring Credits  
JBCCA Student Assignment to Schools  
JBCD-R Transfers

JBCD-1: School Choice Application 2014-2015
(will be available beginning February 10, 2014)

JBCD-1b: School Choice Lottery Protocol

JBCD-2: Hardship Transfer Request

JBCD-3: Request to Complete Semester

JBCD-4: Request to Complete Semester/School Year

JBCD-5: Senior Attendance Permit

JBCD-6: Victim of Violent Crime Transfer Request

JBCD-7: Assignment of Student of Employee

JBCD-8: Temporary Employee List

JBCD-9: Request For Children of Employee Transportation

JC(1)-R Non-Custodial Parent Rights  
JCAB-R Interviews and Searches of Students

JCAB-1: Outside Agency Interviews and Investigations

JCAB-2: Protocol For Students on Probation

JCAB-3: Release of Information to Probation Officers

JCAC-R Sexual Harassment Reporting and Investigation

JCAC-1: Sexual Harassment Complaint Form

JCAC-2: Complaint Investigation Report

JCD Student Conduct  
JCD-R Student Conduct

JCD-1: Reporting of Student Committing Prohibited Acts

JCDA-R
(Elementary)
Student Code of Conduct (Elementary)

JCDA-2: GRIP (Gaining Respect in Intervention and Prevention)

JCDA-3: Receipt of Parent Information Guide
(Chinese)     (French)     (Japanese)     (Korean)
(Portuguese)     (Russian)     (Spanish)     (Vietnamese)

JCDA-4: Student Witness Statement

JCDA-5: Code of Conduct - Translated
(Korean)     (Portuguese)    (Spanish)

JCDA-6: School Checklist For Student Code of Conduct Orientation

JCDA-7: Elementary School Administrative Referral Form

JCDA-R
(Middle)
Student Code of Conduct (Middle)

JCDA-2: GRIP (Gaining Respect in Intervention and Prevention)

JCDA-3: Receipt of Parent Information Guide
(Chinese)     (French)     (Japanese)     (Korean)
(Portuguese)     (Russian)     (Spanish)     (Vietnamese)

JCDA-4: Student Witness Statement

JCDA-5: Code of Conduct - Translated
(Korean)     (Portuguese)    (Spanish)

JCDA-6: School Checklist For Student Code of Conduct Orientation

JCDA-7: Middle School Administrative Referral Form

JCDA-R
(High)
Student Code of Conduct (High)

JCDA-2: GRIP (Gaining Respect in Intervention and Prevention)

JCDA-3: Receipt of Parent Information Guide
(Chinese)     (French)     (Japanese)     (Korean)
(Portuguese)     (Russian)     (Spanish)     (Vietnamese)

JCDA-4: Student Witness Statement

JCDA-5: Code of Conduct - Translated
(Korean)     (Portuguese)    (Spanish)

JCDA-6: School Checklist For Student Code of Conduct Orientation

JCDA-7: High School Administrative Referral Form

JCDB-R Student Dress Code  
JCEB-R Student Hearing Procedure

JCEB-1: Student Due Proccess Hearing Waiver Form
(Spanish)

JCEB-2: Student Due Process Hearing Procedures
(Spanish)

JCEB-4: Disciplinary Hearing Tips For Student Witnesses

JCEB-6: Employee Waiver Form For Student Disciplinary Hearing

JCEB-8: Affidavit of Indigence

JDB-R Detention

JBD-1: Saturday School Entry Contract (High School Only)

JDD-R Student Suspension  
JDD(1)-R Suspension/Expulsion of Disabled Students  
JDF Teacher Authority to Remove Students from Classroom  
JDF-R Teacher Authority to Remove Students from Classroom  
JG Student Welfare  
JG-R Student Welfare

JG-1: DFCS Protocol

JG-2: Questions Asked During Child Protective Services Intake Process

JG-4: Georgia Child Protective Services Mandated Reporter Form

         Georgia Child Protective Services Instructions

JG(1)-R Monitoring and Recording Staff and Students

JG(1)-1: Permission to Display Student Photograph/Name
(French)     (Portuguese)     (Spanish)

JG(1)-2: Permission to Allow Student to Participate in Media Relations or Interviews
(Arabic)     (Spanish)

JGA-R Student Insurance Program  
JGC School Health Services  
JGC-R School Health Services

JGC-1: Clinic Supplies and Equipment Checklist

JGC-2: Standard Health Care Precautions

JGC-3: Exposure to Blood/Bodily Fluids Response Procedures

JGC-4: Waiver of Immunization Requirements Due to Conflict of Religious Beliefs

JGC-5: Inclusion/Exclusion of Students With Possible Infectious Disease

JGC-6: Procedures When Students Show Signs of Illness or Injury

JGC-7: Infectious Disease Reporting Protocol

JGC-8: Medical Evaluation Report

JGCD Medication  
JGCD-R Medication

JGCD-1: School Nursing/Clinic Procedures

JGCD-2: Authorization to Give Medication
(Spanish)

JGCD-3: Medication Administration Record (MAR)

JGCD-4: Controlled Substances: Quantity Received

JGCD-5: Disposal of Medication Notification Letter
(Spanish)

JGCD-6: Medication Disposal Sheet

JGCD-7: Authorization to Carry Over-the-Counter Medication
(Spanish)

JGCD-8: Hypodermic Injection Request From Parent/Guardian

JGCD-9: Hypodermic Injection Request From Legal Prescriber

JGCD-10: Authorization to Carry Prescription Medication
(Spanish)

JGCD-11: Doctor's Orders For Emergency Seizure Medication

JGCD-12: Medication Error Report

JGCD-13: Q&A: Medications and Health Care at School
(Portuguese)     (Spanish)

JGCD-14: Unclear or Insufficiently Specific Prescription Sample Letter

JGCD-15: Controlled Substances Inventory Form

JGCD-16: Missing Controlled Substance Report

JGF Student Safety  
JGF(2) Seclusion or Restraint of Students  
JGF(2)-R Seclusion or Restraint of Students

JGF(2)-1: Student Restraint Incident Report Form

JGFB-R Supervision of Students

JGFB-1: Sample Letter to Parents/Guardians Who Drop-Off Children Too Early

JGFB-2: Overnight Activity Request Form

JGFC-R Dismissal Precautions  
JGFF-R Automobile Use

JGFF-1: Notification of Truancy and Tardy Rule

JGFGB Concussion Management  
JHA-R Student Activities Fund Raising

JHA-1: Fundraiser Proposal and Cost Evaluation

JHA-2: Competitive Foods Fundraising Guidelines

JHC-R School Clubs/Organizations and Student Organizations  
JHCC-R Student Publications  
JHD-R Student Social Events  
JQF-R Married and Pregnant Students  
JQK-R Exchange Students JQK-1: Minimum English Proficiency Criteria
JQM At-Risk Students  
JR Student Records  
JR-R Student Records

JR-1: Records Center Request

JR-2: Revised Date of Graduation

JR-3: Parent/Guardian Request for Education Records

JR-4: Transfer of Cumulative Record Within District

JR-5: Checklist for Cumulative Record: Elementary to Middle

JR-6: Checklist for Cumulative Record: Middle to High

JR-7: Checklist for Cumulative Record: Withdrawals

JR-8: Checklist for Cumulative Record: Graduates

Section "K" - General Public Relations
Parent and community involvement in schools.

Index Title Attachments
KA Treatment of Consumers  
KB Public Information Program  
KB-R Public Information Program  
KBCCB-R COBB EdTV Educational Access Channel  
KG-R Use of School Facilities

KG-1: School Users Request for Facility Use

KG-2: Community Users Application for Facility Use

KG-3: Facility Use Fee Schedule

KG-3a: Lassiter Concert Hall Use Fee Schedule

KJ-R Advertising in the Schools

KJ-1: Application for Outdoor Advertising

KM-R Visitors to Schools

KM-1: Authorization to Release Confidential Information

KM-2: Confidentiality Agreement

KMA-R Loitering  

Section "L" - Interorganizational Relations
The school district's relationship with other non-educational agencies.

Index Title Attachments
LDAN-R Relations with Planning and Zoning Authorities
LDD-R Federal Government

LDD-1: LDD-R Spanish Translation

LE-R Partners in Education
LEBA Parental Involvement in Education  
LEC-R Booster Organizations

Section "M" - Relations with Other Education Agencies
Including other school systems, regional or service districts, private schools, colleges and universities,
education research organizations, and state and national education agencies.

Index Title Attachments
ML-R Professional Visitors and Observers

ML-1: Parental Authorization and Waiver

ML-2: Confidentiality and Access Agreement

Cross Reference
This table provides a cross reference with the codification system used prior to 2012 and the new codes
now in use.

"OLD" Codes

"NEW" Codes

AA (Policy) - School District Legal Status

AB - School Board Legal Status

AC (Policy) - Nondiscrimination/Equal Opportunity

GAAA – Equal Opportunity Employment

AD (Policy) - District Vision, Mission and School Goals

AC - School District Organization Plan

ADC (Admin Rule) - Tobacco Free Schools

GAN - Employee Tobacco Use

GAN-R – Employee Tobacco Use

BA (Policy) - Board of Education Operational Goals

BA - Goals and Objectives

BBA (Policy) - Board Powers and Responsibilities

ABB - Board Powers and Duties

BC (Policy) - Code of Ethics

BH - Board Code of Ethics

BCB (Policy) - Conflict of Interest

BHA - Board Member Conflict of Interest

BCC (Policy) - Expenses Incurred by Outgoing Board  Members

BBBE - Board Member Compensation and Expenses

BD (Policy) - Organization of the Board

BB - Internal Organization

BDB (Policy) - Board Officers

BBA - Board Officers

BDD (Policy) - Board-Superintendent Relationship

BBD - Board-School Superintendent Relations

BDE (Policy) - Board Committees

BBC - Board Committees

BDG (Policy) - Board Attorney

BBE - School Attorney

BE (Policy) - Board Meetings and Procedures

BC - Board Meetings

BEDH (Policy) - Public Participation in Board Meetings

BCBI - Public Participation in Board Meetings

BG (Policy) - Board Policy Process

BD - Policy Development

BGD (Admin Rule) - Development, Adoption and Review of Administrative Rules

CMA-R - Administrative Rules

BGD (Policy) - Review of Administrative Rules

BDF - Review of Administrative Rules

BHE (Policy) - Reports to the Board

CO - Administrative Reports

BP (Policy) - Board Protocols

BBBA - Board Member Duties

CFD (Admin Rule) - School Council Operations

BBFA – Local School Councils

BBFA-R – Local School Councils

CFIA (Admin Rule) - Monitoring-Recording Staff and Students

JG(1)-R – Monitoring-Recording Staff and Students

CHD (Policy) - Administration in the Absence of Policy

CMB – Administration in Policy Absence

DA (Policy) - Fiscal Management Goals and Priorities

DA – Fiscal Management Goals and Objectives

DDA (Admin Rule) – Grants

DFF-R – Grants

DEAA (Policy) – Tax Allocation Districts

DFA – Local Tax Revenues

DFD (Admin Rule) – Athletic Concession Monies

DK-R – Student Activities Funds Management

DID (Admin Rule) – Inventory and Equipment Checkout

DIC-R – Inventories

ECH-R – Authorized Uses of Equipment and Supplies

DIE (Admin Rule) – Audits/Financial Monitoring

DID-R – Audits

DIEA (Admin Rule) – Audits: Fraud and Other Corrupt/Illegal Conduct

DIE-R – Fraud Prevention

DIF (Admin Rule) – Management of School Funds and Other Assets

DJEE-R – Local Purchasing

DKC (Admin Rule) – Travel Expense Reimbursement

DJD-R – Expense Reimbursement

DN (Admin Rule) – School Properties Disposition

DO-R – School Properties Disposal Procedures

ECAD (Admin Rule) – District Property Replacement/Restitution

DFJ-R – District Property Replacement/Restitution

ECB (Admin Rule) – Buildings and Grounds Management

EB-R – Buildings and Grounds Management

EEA (Admin Rule) – Student Transportation Management

ED – Student Transportation Management

ED-R – Student Transportation Management

EF (Admin Rule) – Food Service Management

EE – Food Service Management

EE-R – Food Service Management

EFC (Admin Rule) – Free and Reduced Price Meals

EEA-R – Free Food Service

EFJ (Admin Rule) – Wellness

EEE-R – Wellness Program

EGD (Admin Rule) – Improvements/Modifications to the District Internet

EBGA-R – Improvements/Modifications to the District Internet

EHB (Admin Rule) – Data/Records Retention

EF-R – Data Management

EI (Admin Rule) – Risk Management

EBBG-R – Risk Management

EIB (Admin Rule) – Indemnification and Protection for District Personnel

EGD-R – Indemnification and Protection for District Personnel

EBCE (Admin Rule) – School Closings and Cancellations

AFC – Emergency Closings

EGAD (Amin Rule) – Intellectual Property

GBT-R – Professional Publishing

FB (Admin Rule) – Long-Range Planning for State                                   Government Capital Outlay

FDAG-R – State Government Involvement in Long-Range Planning    

FEE (Admin Rule) – Site Acquisition Procedures

FGB-R – Site Acquisition Procedures

FEG (Admin Rule) – Construction Contract Bidding and Awards

FGC-R – Bids and Quotations

FEGC (Admin Rule) – Contract for Construction

FGD-R – Facilities Projects Contracts

FEGCA (Admin Rule) – Change Orders

FGG-R – Facilities Projects Change Orders

FF (Admin Rule) – Naming of School District Facilities

FDC-R – Naming Facilitates

FFB (Amin Rule) – Plaques for Buildings

FHCA-R – Names on Building Plaques

FJA (Admin Rule) – Construction on District Property Funded by Others

FEAE-R – Construction on District Property Funded by Others

FJA (Admin Rule) – Selection and Employment of Architectural and Engineering Services

FEAB-R – Architects Involvement in Project Planning

GA (Policy) - Personnel Goals/Priority Objectives

GAA - Personnel Goals and Objectives

GAGC (Admin Rule) - Whistleblower

GAEA-R – Staff Protection

GBA (Admin Rule) - Equal Employment Opportunity

GAAA-R – Equal Opportunity Employment

GBAA (Admin Rule) - Sexual Harassment

GAEB – Harassment

GAEB-R – Harassment

GBAC (Admin Rule) - Health Examination/Driving Record

GARA-R – Employee Health Examination/Driving Record

GBC (Admin Rule) - Staff Compensation

GBA – Compensation Guides and Contracts

GBA-R – Compensation Guides and Contracts

GBCB (Admin Rule) - Staff Compensation: Overtime/Compensatory Time

GCRD-R – Classified Personnel Overtime Pay

GBCC (Admin Rule) - Reporting to/Release from Work on Inclement Weather Days

AFC-R – Emergency Closing

GBCD (Admin Rule) - Dual Pay

GBRG-R – Non-School Employment

GBD (Admin Rule) - Hiring

GARD – Employee Hiring

GBDA (Admin Rule) - Communications System: District's INter and Intra Communications

ECI-R – Communications System

GBEA (Admin Rule) - Staff Ethics

GAGC-R – Employee Ethics

GBEBA (Admin Rule) - Employee Dress Code

GBRL-R – Employee Dress Code

GBEBD (Admin Rule) - Staff Attendance

GARH-R – Leaves and Absences

GBEC (Admin Rule) - Drug-Free Workplace

GAMA – Drug-Free Workplace

GAMA-R – Drug-Free Workplace

GBECA (Admin Rule) - Alcohol and Controlled Substance Testing

GCRA(1)-R – Drug Screening

GBGAA (Admin Rule) - Employees and Infectious Diseases

GANA – Infectious Diseases

GBGD (Admin Rule) - Worker’s Compensation

EGAA-R – Workers’ Compensation

GBHA (Admin Rule) - Employee Fund Drives

GAHA – Staff Participation in Community Activities

GAHA-R – Staff Participation in Community Activities

GBK (Admin Rule) - Concerns, Complaints and Grievances: Certified

GAE – Complaints and Grievances

GAE(2) – Complaints and Grievances, Certified Employees

GBKA (Admin Rule) - Concerns, Complaints and Grievances: Classified

GAE(3) – Complaints and Grievances, Noncertified Employees

GBN (Admin Rule) - Employee Assignment/ Reassignment

GARE-R – Employee Assignment

GBNA (Admin Rule) - Employee Transfer

GARF-R – Employee Transfer

GBO (Admin Rule) - Job Descriptions

GBB-R – Professional Personnel Positions

GCC (Admin Rule) - Short-Term/Long-Term Leaves and Absences

GARH-R – Leaves and Absences

GCCAC (Admin Rule) - Family Medical Leave

GBRIG – Federal Family and Medical Leave Act

GBRIG-R – Federal Family and Medical Leave Act

GCCAG (Admin Rule) - Catastrophic Illness Leave Bank

GBRIB(1) – Catastrophic Illness Leave Bank

GBRIB(1)-R – Catastrophic Illness Leave Bank

GCD (Admin Rule) - Vacations

GARK-R – Vacations

GCE (Admin Rule) - Recruitment of Personnel

GARC – Employee Recruitment

GARC-R – Employee Recruitment

GCFC (Admin Rule) - Personnel/Qualifications and Duties

GBBA-R – Personnel Qualifications and Duties

GCG (Admin Rule) - Substitutes/Supply Teachers

GBRJ-R – Arrangement for Substitutes

GCI (Admin Rule) - Professional Staff Development

GAD – Professional Learning Opportunities

GCL (Admin Rule) - Work Day/Week

GBRC – Professional Personnel Work Loads

GCO (Admin Rule) - Evaluation of Employees

CEI – Superintendent Evaluation

GARI-R – Employee Evaluation

GCQA (Admin Rule) - Reduction in Force

GAKA – Reduction in Force

GAKA-R – Reduction in Force

GCQC (Admin Rule) - Resignation of Professional Staff

GAO-R – Employee Resignations

GCQF (Admin Rule) - Discipline, Suspension, and Dismissal of Staff

GBK-R – Professional Personnel Suspension

GCRD (Admin Rule) - Tutoring for Pay

GBRGB-R – Tutoring for Pay

IA (Policy) – Student Performance Standards and

IA – Student Performance Standards and Expectations

ICA (Admin Rule) – School Calendar

AEA – School Calendar

ID (Admin Rule) – School Day

AF-R – School Day

IDB (Admin Rule) – Release Time: Minimum Day, Early Release and Conference Week

IED-R – Scheduling for Instruction

IDC (Admin Rule) – Scheduling for Instruction: High School Minimum Class Enrollment Requirements

IED – Scheduling for Instruction

IDCE (Admin Rule) – Advanced Placement Program

IDCE-R – Advanced College Placement

IE (Admin Rules) – School District Organization Plan

IE-R – Instructional Arrangements

IE (Policy) – Organization for Instruction

IB – Instructional Program Goals and Objectives

IFCB – Field Trips

IFCB-R – Field Trips

IGC (Admin Rule) – Pilot Projects

ICD-R – Pilot Projects

IGE (Admin Rule) – Curriculum Guides and Course Outlines

ICFA-R – Curriculum Guides and Course Outlines

IHADA (Admin Rule) – Theories of Origin

IKB-R – Controversial Issues

IHAE (Admin Rule) – Physical Education

IDBC-R – Physical Education

IHAM (Admin Rule) Health Education

IDB-R – Health Education

IHB (Admin Rule) – Special Instructional Programs

IDD-R – Special Programs

IHBB (Admin Rule) – Gifted Education Program

IDDD-R – Gifted Student Programs

IHBG (Admin Rule) Home Study Program

JBC(2)-R – Home Study

IHBHA (Admin Rule) – Alternative Education Program

IDDM-R – Alternative School Programs

IHBHB (Admin Rule) – Magnet Programs

IDAI-R – Magnet Programs

IHBHD (Admin Rule) – Charter Schools

IBB-R – Charter Schools

IHBHDA (Admin Rule) – Requirements for Approved Charter Schools

IBB-R – Charter Schools

IHC (Admin Rule) – Extended Instructional Programs

IDC-R – Extended Programs

IJ (Admin Rule) – Instructional Resources and Materials

IF-R – Instructional Resources

IJJ (Admin Rule) – Instructional Resources Selection and Adoption

IFAA-R – Instructional Resources Selection and Adoption

IJK (Admin Rule) – Library Media Programs and Supplementaty Materials Selection

IFBC – Media Programs

IFCB-R – Media Programs

IJNDB (Admin Rule) – Uses of Technology Resources in Instruction and Internet Safety Policy

IFBGE – Internet Safety

IFBG-R – Internet Acceptable Use

IJO (Admin Rule) – Community Learning Resources

IFC-R – Community Instructional Resources

IK (Policy) – Academic Achievement

IH – Student Achievement

IKA (Admin Rules) – Grading Systems

IHA-R – Grading Systems

IKAA (Admin Rule) – Tests and Examinations: High School Courses

IHAA-R – Final Examinations

IKAB (Admin Rule) – Report Cards/Progress Reports

IHAB-R – Report Cards

IKE (Admin Rule) – Promotion, Placement and Retention Rule

IHE – Promotion and Retention

IHE-R – Promotion and Retention

IKEB (Admin Rule) – Above-Grade Acceleration

IEJ-R – Above-Grade Acceleration

IKF (Admin Rule) – Graduation Requirements

IHF-R – Graduation Requirements

IKFB (Admin Rule) – Graduation Exercises

IKDB-R – Graduation Ceremonies

IL (Admin Rule) – Evaluation of Instructional Program: Testing Program

II-R – Testing Program

ILD (Admin Rule) – Educational Surveys and Research

ICC-R – Curriculum Research

IMB (Admin Rule) – Teaching About Controversial/Sensitive Issues

IKB-R – Controversial Issues

IMD (Admin Rule) – School Ceremonies and Observances

IKD – School Ceremonies and Observances

IMI (Admin Rule) – School Stores

IKF-R – School Stores

IMK (Admin Rule) – Lesson Planning and REcordkeeping by Teachers

IKI-R – Lesson Plans

JB (Admin Rule) – Equal Educational Opportunities

JAA-R – Equal Educational Opportunities

JC (Admin Rule) – School Attendance Zone Modifications

AD-R – School Attendance Areas

JCAC (Amin Rule) – Children of Employees

JBCD-R – Transfers

JE (Admin Rule) – Attendance

JB – Student Attendance

JB-R – Student Attendance

JF (Admin Rule) – Admissions/Withdrawals

JBC-R – School Admissions/Withdrawals

JFABB (Admin Rule) – Admission of Exchange and Foreign Students

JQK-R – Exchange Students

JFABBA (Admin Rule) – Immigration Forms

LDD-R – Federal Government

JFABC (Admin Rule) – Transfer Students

JBCD-R – Transfers

JFABD (Admin Rule) – Homeless Students

JBC(1) – Homeless Students

JBC(1)-R – Homeless Students

JGF (Admin Rule) – Restraint of Students

JGF(2) – Seclusions or Restraint of Students

JGF(2) – R – Seclusions or Restraint of Students

JHF (Admin Rule) – Review Committee for Performance and Interscholastic Activities

IDE-R – Co-Curricular Activities

JIC (Admin Rule) – Student Conduct: General Provisions

JCD – Student Conduct

JCD-R – Student Conduct

JICA (Admin Rule) – Student Dress Code

JCDB-R – Student Dress Code

JICDD (Admin Rule) Student Conduct: Interscholastic/Extracurricular Activities

IDF-R – Interscholastic Activities

JICE (Amin Rule) – Student Publications

JHCC-R – Student Publications

JICK (Admin Rule) – Sexual Harassment Reporting and Investigation

JCAC-R – Sexual Harassment Reporting and Investigation

JIG (Amin Rule) – Married and Pregnant Students

JQF-R – Married and Pregnant Students

JIH (Admin Rule) – Interrogations, Interviews and Searches

JCAB-R – Interviews and Searches of Students

JIHC (Admin Rule) – Metal Detector Use

JCAB-R – Interviews and Searches of Students

JJ (Admin Rule) – School Clubs/Organizations and Student Organizations

JHC-R – School Clubs/Organizations and Student Organizations

JJB (Amin Rule) – Social Events

JHD-R – Student Social Events

JJE (Admin Rule) – Fund Raising Activities

JHA-R – Student Activities Fund Raising

JJI (Admin Rule) – Sportsmanship

IDFB-R – Sportsmanship

JJIC (Admin Rule) – Standards for Student Participation in Extracurricular Activities

IDE-R – Co-Curricular Activities

JJIF (Admin Rule) – Gender Equity in Sports

IDFA – Gender Equity in Sports

JJL (Admin Rule) – Overnight Activities Held in the School

JGFB-R – Supervision of Students

JKB (Admin Rule) – Detention

JDB-R – Detention

JKBA (Admin Rule) – Saturday School (High School)

JDB-R – Detention

JKDA (Admin Rule) – Short-Term Suspension

JDD-R – Student Suspension

JKDB (Admin Rule) – Disciplinary Hearings: Long-Term Suspension/Expulsion

JCEB-R – Student Hearing Procedure

JKDC (Admin Rule) – In-School Suspension

JDD-R – Student Suspension

JKDD (Admin Rule) – Suspension/Expulsion of Disabled Students

JDD(1)-R – Suspension/Expulsion of Disabled Students

JKF (Admin Rule) – Removing Disruptive Students From the Classroom

JDF – Teacher Authority to Remove Students from Classroom

JDF-R – Teacher Authority to Remove Students from Classroom

JKG (Admin Rule) – Chronic Disciplinary Students

JCD-R – Student Conduct

JL (Admin Rule) – Student Welfare

JG-R – Student Welfare

JLA (Admin Rule ) – Insurance Program

JGA-R – Student Insurance Program

JLC (Admin Rule) – School Health Services

JGC-R – School Health Services

JLCD (Admin Rule) – Medication

JGCD-R – Medication

JLIA (Admin Rule) – Supervision of Students

JGFB-R – Supervision of Students

JLIB (Admin Rule) – Dismissal Precautions

JGFC-R – Dismissal Precautions

JLIE (Amin Rule) – Automobile Use and Parking

JGFF-R – Automobile Use

JRA (Admin Rule) – Student Records

JR-R – Student Records

JRAA (Admin Rule) – Transfer/Articulation of Student Records

JR-R – Student Records

KBBA (Admin Rule) – Non Custodial Parent

JC(1)-R – Non-Custodial Parents Rights

KBD (Admin Rule) – Communication with Parents/Guardians

IHAD-R – Communication with Parents/Guardians

KD (Admin Rule) – Public Information and Communication

KB-R – Public Information Program

KDDC (Admin Rule) – COBB EdTV Educational Access Channel

KBCCB-R – COBB EdTV Educational Access Channel

KDF (Admin Rule) – District Logo, Trademarks and Idnetity Marks

DP-R – District Logo, Trademarks and Identity Marks

KF (Admin Rule) – Use of School Facilities

KG-R – Use of School Facilities

KFA (Admin Rule) – Loitering

KMA-R – Loitering

KGB (Admin Rule) – Partners in Education

LE-R – Partners in Education

KH (Admin Rule) – Solicitation and Advertising on School Property

KJ-R – Advertising in the Schools

KI (Admin Rule) – Visitors to the School

KM-R – Visitors to School

KJA (Admin Rule) – Relations with Booster Organizations

LEC-R – Booster Organizations

KLE (Admin Rule) – Private Social Service Providers

ML-R – Professional Visitors and Observers

KLJ (Admin Rule) – Relations with Planning and Zoning Authorities

LDAN-R – Relations with Planning and Zoning Authorities

LBD (Admin Rule) – Cooperative Programming with Higher Education

IDCH – Dual/Joint Enrollment Programs

IDCH-R – Dual/Joint Enrollment Programs

SD-1 (Policy) – Superintendent Directives: General

CEB – Superintendent Duties

SD-2 (Policy) – Treatment of Students

JA – Treatment of Students

SD-3 (Policy) – Treatment of Consumers

KA – Treatment of Consumers

SD-4 (Policy) – Treatment of Staff

GA – Treatment of Staff

SD-5 (Policy) – Financial Planning and Budgeting

DB – Planning, Programming, Budgeting System

SD-6 (Policy) – Fiscal Accounting and Reporting

DI – Accounting and Reporting

SD-7 (Policy) – Emergency Superintendent Succession

CEJ – Superintendent Separation

SD-8 (Policy) – Asset Protection

CEB – Superintendent Duties

SD-9 (Policy) – Communication and Support to the Board

BBD – Board-School Superintendent Relations

SD-10 (Policy) – Community and Communication Involvement

KB – Public Information Program