CCSD Board Policies and Administrative Rules

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CCSD Board Policies and Administrative Rules

Introduction
Includes information on how the policy manual is organized, document specifications, and an overview of
policies and rules.

BOARD POLICY MANUAL
OF THE
COBB COUNTY BOARD OF EDUCATION

This online manual contains the policies of the Cobb County Board of Education; the administrative rules intended to implement policy; and certain references or documents that relate to policies and/or rules.

Policy development is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing need to develop new policies or to revise existing ones. The online format of this manual provides for a quick and easy way to keep policies and rules up-to-date.

How to Use This Manual

The Cobb County School District operates according to the policies established by the Cobb County Board of Education. The Board develops policies after careful deliberation, and the district administration implements these policies through specific rules and procedures. The Board then evaluates the effectiveness of its policies and makes revisions as necessary.

How the Manual is Organized

The manual is organized according to a classification system that provides an efficient means for coding, filing, and finding Board policies, administrative rules, and other documents.

There are 13 major classifications, each bearing an alphabetical code:

A - School District Organization (Foundations and Basic Commitments)
B - School Board Operations (School Board Governance and Operations)
C - General School Administration
D - Fiscal Management
E - Business Management (Support Services)
F - Facility Expansion Program (Facilities Development)
G - Personnel
H - Negotiations (Not Used)
I - Instructional Program
J - Students
K - General Public Relations
L - Interorganizational Relations (except aducation agencies)
M - Relations with Other Education Agencies

Sub classifications under each major heading are based on a logical sequence and alphabetical sub coding.

There are two ways to find a policy or rule in the manual: The first is to consider where the policy or rule might reasonably be filed among the 13 major classifications, and review the online table of contents. The second way to locate a policy or rule is to utilize the online word "search" feature.

Document Specifications

Dates. Where possible the original date of adoption/approval/issuance appears immediately following each policy/rule. In other instances, an approximate date or revision date is used.

Legal references. These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Cross reference. Certain policies/rules relate to others. Cross references are provided following many statements to help the reader find all of the related information.

Order of precedence. Board of Education policies and rules must be read and interpreted in light of the Official Code of Georgia Annotated (O.C.G.A.) and State Board of Education policies.

About School Board Policies

Generally, the role of a Board of Education is to set the policy and the role of administration is to execute it.

Policies are principles adopted by the Board to chart a course of action. They tell what is wanted and many also include why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day-to-day problems; they need to be narrow enough to give the administratiion clear guidance.

Rules are the detailed directions developed by the administration to put policy into place. They tell how, by whom, where and when things are to be done.

In addition to those policies required by state statute and/or State Board of Education policy, the Cobb County Board of Education has established nine directives for the Superintendent. These directives provide specific guidance regarding the expectations of the Board. They include:

    Policy BBD - Board-School Superintendent Relations
    Policy CEB - Superintendent Duties
     Policy CEJ - Superintendent Separation
     Policy DB - Planning, Programming, Budgeting Systems
     Policy DI - Accounting and Reporting
    Policy JA - Treatment of Students
    Policy KA - Treatment of Consumers
    Policy KB - Public Information Program

Section "A" - Foundations and Basic Commitments
The district's legal role in providing public education and the basic principles underlying school board governance.

Index	Title	Attachments
AB	School Board Legal Status
ABB	Board Powers and Duties
AC	School District Organization Plan
AD-R	School Attendance Areas	AD-1: Request for Out of Zone Transportation
AEA	School Calendar
AF	School Day
AF-R	School Day
AFC	Emergency Closing
AFC-R	Emergency Closing

Section "B" - School Board Governance and Operations
The school board – how it is appointed or elected; how it is organized; how it conducts meetings, and how
the board operates.

Index	Title	Attachments
BA	Goals and Objectives
BB	Internal Organization
BBA	Board Officers
BBBA	Board Member Duties
BBBC	Board Member Development Opportunities
BBBE	Board Member Compensation and Expenses
BBC	Board Committees
BBD	Board-School Superintendent Relations
BBE	School Attorney
BBFA	Local School Councils
BBFA-R	Local School Councils	BBFA-1: Model Bylaws BBFA-2: Request for Information BBFA-3: Recommendation to the Board BBFA-4: Council Nomination Form (Korean) (Portuguese) (Spanish) BBFA-5: Model Agenda for School Council Meetings BBFA-6: Model Minutes for School Council Meetings BBFA-7: Code of Ethics for School Council Members BBFA-8: School Council Annual Report
BC	Board Meetings
BCBI	Public Participation in Board Meetings
BD	Policy Development
BDF	Review of Administrative Rules
BH	Board Code of Ethics
BHA	Board Member Conflict of Interest
BHB	Nepotism

Section "C" - General School Administration
School management, administrative organization, and school building and department administration.

Index	Title	Attachments
CEB	Superintendent Duties
CEI	Superintendent Evaluation
CEJ	Superintendent Separation
CMA-R	Administrative Rules
CMB	Administration in Policy Absence
CO	Administrative Reports

Section "D" - Fiscal Management
School finances and the management of funds.

Index	Title	Attachments
DA	Fiscal Management Goals and Objectives
DB	Planning, Programming, Budgeting System
DFA	Local Tax Revenues
DFF-R	Grants
DFJ-R	District Property Replacement/Restitution
DI	Accounting and Reporting
DIC-R	Inventories
DID-R	Audits
DIE-R	Fraud Prevention
DJD-R	Expense Reimbursement
DJEE-R	Local Purchasing
DK-R	Student Activities Funds Management
DO-R	School Properties Disposal Procedures
DP-R	District Logo, Trademarks and Identity Marks

Section "E" - Support Services
Non-instructional services and programs, particularly those on buisness management such as safety,
building and grounds management, office services, transportation, and food service.

Index	Title	Attachments
EB-R	Buildings and Grounds Management
EBBG-R	Risk Management	EBBG-1: Student/Site Visitor Accident Report
EBGA-R	Improvement/Modifications to the District Internet
ECH-R	Authorized Use of Equipment and Supplies	ECH-1: District Technology Property Checkout Agreement ECH-2: Teacher-Staff Laptop Agreement ECH-3: New Teacher Laptop Agreement
ECI-R	Communications System
ED	Student Transportation Management
ED-R	Student Transportation Management
EE	Food Service Management
EE-R	Food Service Management
EEA-R	Free Food Service
EEE-R	Wellness Program
EF-R	Data Management	EF-1: Records Management Handbook EF-2: Records Transmittal Form EF-3: Central Warehouse Services EF-4: Notice of Record Disposal EF-5: Records Destruction Notice EF-6: Labeling and Packing Information EF-7: Retained Record Request
EGAA-R	Workers' Compensation
EGD-R	Indemnification and Protection for District Personnel

Section "F" - Facilities Development
Facility planning, financing, construction, and renovation.

Index	Title	Attachments
FDAG-R	State Government Involvement in Long-Range Planning
FDC-R	Naming Facilities
FEDA-R	School Yard Habitat Protection
FGB-R	Site Acquisition Procedures
FGC-R	Bids and Quotations
FGD-R	Facilities Projects Contracts
FGG-R	Facilities Projects Change Orders
FHCA-R	Names on Building Plaques
FEAE-R	Construction on District Property Funded by Others	FEAE-1: Request for Project Approval FEAE-2: Waiver - Contractor or Individual FAEA-3: Waiver - Parent/Guardian and Child FAEA-4: Waiver - Club or Organization
FEAB-R	Architects Involvement in Project Planning	FEAB-1: Architect's Fee

Section "G" - Personnel
All school employees except for the superintendent.

Index	Title	Attachments
GA	Treatment of Staff
GAA	Personnel Goals and Objectives
GAAA	Equal Opportunity Employment
GAAA-R	Equal Opportunity Employment
GAD	Professional Learning Opportunities
GAE	Complaints and Grievances
GAE(2)-R	Complaints and Grievances, Certified Employees	GAE(2)-1: Certified Employee Grievance Form - Level I GAE(2)-2: Certified Employee Grievance Form - Level II GAE(2)-3: Certified Employee Grievance Form - Level III
GAE(3)-R	Complaints and Grievances, Noncertified Employees	GAE(3)-1: Noncertified Employee Grievance Form - Level I GAE(3)-2: Noncertified Employee Grievance Form - Level II
GAEA-R	Staff Protection
GAEB	Harassment
GAEB-R	Harassment
GAG-R	Staff Conflict of Interest
GAGC-R	Employee Ethics	GAGC-1: Professional Conduct by Educators
GAHA	Staff Participation in Community Activities
GAHA-R	Staff Participation in Community Activities
GAK(1)	Criminal Background Check
GAKA	Reduction in Force
GAKA-R	Reduction in Force
GAMA	Drug-Free Workplace
GAMA-R	Drug-Free Workplace
GAN	Employee Tobacco Use
GAN-R	Employee Tobacco Use
GANA	Infectious Diseases
GAO	Employee Resignations
GAO-R	Employee Resignations
GARA-R	Employee Health Examination/Driving Record
GARC	Employee Recruitment
GARC-R	Employee Recruitment
GARD	Employee Hiring
GARE-R	Employee Assignment
GARF-R	Employee Transfer
GARH-R	Leaves and Absences	GARH-1: Request for Leave Under FMLA GARH-2: Disability Certification GARH-3: Request for Hardship Leave GARH-4: Request for Extension of Hardship Leave GARH-5: Employee Donating Sick Leave to Spouse Employed by District GARH-6: Request for Long-Term Leave of Absence GARH-7: Request to Return from Long-Term Leave of Absence GARH-8: Release to Return to Work GARH-9: Request for Extension of Long-Term Leave GARH-10: Request for Maternity/Adoption Leave GARH-11: Request to Continue Benefits During Long-Term Leave
GARI-R	Employee Evaluation
GARK-R	Vacations
GBA	Compensation Guides and Contracts
GBA-R	Compensation Guides and Contracts
GBB-R	Personnel Positions
GBBA-R	Personnel Qualifications and Duties
GBK-R	Discipline, Suspension, and Dismissal of Staff
GBRC	Professional Personnel Work Loads
GBRG-R	Non-School Employment	GBRG-1: Support Organization Extra-Curricular Pay Reporting Log
GBRGB-R	Tutoring for Pay
GBRIB(1)	Catastrophic Illness Leave Bank
GBRIB(1)-R	Catastrophic Illness Leave Bank	GBRIB(1)-1: Catastrophic Illness Leave Bank Request Form
GBRIG	Federal Family and Medical Leave Act
GBRIG-R	Federal Family and Medical Leave Act	GBRIG-1: Certification of Health Care Provider GBRIG-2: Family Member's Serious Health Condition Certification GBRIG-3: Qualifying Exigency Certification GBRIG-4: Military Caregiver Leave Certification GBRIG-5: FMLA Military Caregiver Next of Kin Verification Form
GBRJ-R	Arrangement for Substitutes
GBRL-R	Employee Dress Code
GBT-R	Professional Publishing
GCRA(1)-R	Drug Screening
GCRD-R	Classified Personnel Overtime Pay

Section "I" - Instructional Program
Instructional program: basic curricular subjects, special programs, instructional resources and academic
achievement.

Index	Title	Attachments
IA	Student Performance Standards and Expectations
IB	Instructional Program Goals and Objectives
IBB-R	Charter Schools	IBB-1: Start-up Charter School Petition Rubric Review Instrument IBB-2: Start-up Charter School Renewal Petition Rubric Review Instrument IBB-3: Conversion Charter School Petition Rubric Review Instument IBB-4: Conversion Charter School Petition Renewal Rubric Review Instrument IBB-5: Charter Ammendment Guidelines IBB-6: 2014/2015 Charter School Petition Cycle
ICC-R	Curriculum Research	ICC-1: Application to Conduct Research ICC-2: Parent/Guardian Permission Form
ICD-R	Pilot Projects
ICFA-R	Curriculum Guides and Course Outlines
IDAI-R	Magnet Programs
IDB-R	Health Education	IDB-1: Health Instructional Time and Maximum Class Size Requirements
IDBC-R	Physical Education	IDBC-1: Physical Education Instructional Time and Maximum Class Size Requirements
IDC-R	Extended Programs
IDCE-R	Advanced College Placement
IDCH	Dual/Joint Enrollment Programs
IDCH-R	Dual/Joint Enrollment Programs	IDCH-1: Information Guide for Post Secondary Options IDCH-2: Dual/Joint Enrollment Program Rule (Applicable for courses taken during and prior to the 2012-2013 school year) IDCH-3: Information Guide for Post Secondary Options (Applicable for courses taken during and prior to the 2012-2013 school year)
IDD-R	Special Programs	IDD-1: ADA Programs Accessibility Grievance Procedures
IDDD-R	Gifted Student Programs	IDDD-1: Referral for Gifted Eligibility
IDDM-R	Alternative School Programs
IDE-R	Co-Curricular Activities
IDE(1)	Competitive Interscholastic Activities, Grades 9-12
IDF-R	Interscholastic Activities
IDFA	Gender Equity in Sports	IDFA-1: Gender Equity in Sports Grievance Form
IDFB-R	Sportsmanship
IE-R	Instructional Arrangements
IED	Scheduling for Instruction
IED-R	Scheduling for Instruction
IEJ-R	Above-Grade Acceleration
IF-R	Instructional Resources	IF-1: Sample Letter: Paperback Books
IFAA-R	Instructional Resources Selection and Adoption
IFBC	Media Programs
IFBC-R	Media Programs	IFBC-1: Guidelines for Selection and Assignment of High School Parallel/Summer Reading Materials IFBC-2: Guidelines foe Selection and Use of Supplementary Guidance Materials IFBC-3: Instructional Materials Appeal Form IFBC-4: Parent/Guardian Permission Form for Supplementary Materials
IFBG-R	Internet Acceptable Use	IFBG-1: Permission to Display Student Work IFBG-2:Permission to Use a Third Party Work IFBG-3: Work Made for Hire Agreement IFBG-4: Legal Information
IFBGE	Internet Safety
IFC-R	Community Instructional Resources
IFCB-R	Field Trips	IFCB-1: Field Trip Request IFCB-2: Overnight Field Trip IFCB-3: "Blanket" Permission to Participate in a Series of School Sponsored Field Trips (Spanish) IFCB-4: Permission to Participate in One Day Field Trips (Spanish) IFCB-5: Medical History Permission and Release Form (Portuguese) (Spanish) IFCB-6: Permission to Participate in Overnight Field Trips (Spanish) IFCB-7: Procedures for Requesting Extended Field Courses
IGB-R	Student Support Teams/Response to Intervention
IH	Student Achievement
IHA-R	Grading Systems
IHAA-R	Final Examinations
IHAB-R	Report Cards
IHAD-R	Communication with Parents/Guardians
IHE	Promotion and Retention
IHE-R	Promotion and Retention	IHE-1: Spring CRCT Administration for Grades 3, 5, and 8 IHE-2: Administration CRCT Retest in Gateway Grades 3, 5, and 8
IHF-R	Graduation Requirements	IHF-1: Request for Approval to Take Non-Traditional Courses IHF-3: Graduation Requirements - Students Enrolling in the Ninth Grade Prior to the 1993-1994 School Year IHF-4: Graduation Requirements - Students Enrolling in the Ninth Grade in the 1993-1994, & 1994-1995 School Years IHF-5: Graduation Requirements - Students Enrolling in the Ninth Grade in the 1995-1996, 1996-1997, & 1997-1998 School Years IHF-6: Graduation Requirements - Students Enrolling in the Ninth Grade in the 1998-1999, 1999-2000, 2000-2001, & 2001-2002 School Years IHF-7: Graduation Requirements - Students Enrolling in the Ninth Grade in the 2002-2003, 2003-2004, 2004-2005, 2005-2006, 2006-2007, & 2007-2008 School Years
II-R	Testing Program
IKB-R	Controversial Issues
IKD	School Ceremonies and Observances
IKDB-R	Graduation Ceremonies
IKF-R	School Stores
IKI-R	Lesson Plans

Section "J" - Students
Enrollment, attendance, rights and responsibilities, conduct discipline, health and welfare, and school-related activities.

Index	Title	Attachments
JA	Treatment of Students
JAA-R	Equal Educational Opportunities	JAA-1: Student Equity Grievance Form
JB	Student Attendance
JB-R	Student Attendance	JB-1: Georgia's Compulsory Attendance Law (Portuguese) (Spanish) JB-2: Georgia's Driver's License/School Attendance Law JB-3: Sample 10-Day Letter (Portuguese) (Spanish) JB-4: Social Worker Referral Form JB-5: Attendance Protocol
JBC-R	School Admissions/Withdrawals	JBC-1: K-1 Out-of-State/Out-of-Country Verification JBC-2: Statement of Legal Residence (Spanish) JBC-3: 30-Day Enrollment JBC-4: Objection to the Use of Social Security Number (Chinese) (French) (Korean) (Portuguese) (Russian) (Spanish) (Vietnamese) JBC-5: Student Enrollment Form (Arabic) (Korean) (Portuguese) (Spanish) JBC-5b: Student Re-Enrollment Form (Arabic) (Korean) (Portuguese) (Spanish) JBC-6: Responsible For Self JBC-7: Student Enrollment Quick Reference JBC-8: Authorization to Release Records JBC-9: Disclosures Required For Conditional Admission JBC-10: Parent/Guardian Permission For Voluntary Withdrawal JBC-11: Non-Parental Affidavit (Spanish) JBC-12: Student Withdrawal Form JBC-12b: Student Enrollment/Withdrawal Verification JBC-13: 30-Day Waiver For Immunization and/or Medical Screening
JBC(1)	Homeless Students
JBC(1)-R	Homeless Students	JBC(1)-1: Student Residency Statement (SRS) (Arabic) (Portuguese) (Spanish) JBC(1)-2: School of Origin Request (Portuguese) (Spanish) JBC(1)-3: Procedure For Transportation to School of Origin JBC(1)-4: Written Notification Form (Portuguese) (Spanish) JBC(1)-5: Information on the McKinney-Vento Homeless Assistance Act (Arabic) (Portuguese) (Spanish) JBC(1)-6: Procedure For Free Lunch
JBC(2)-R	Home Study	JBC(2)-1: Transcript of Course Work
JBC(4)	Transferring Credits
JBCCA	Student Assignment to Schools
JBCD-R	Transfers	JBCD-1: School Choice Application 2013-2014 (Applications Closed for 2013-2014) JBCD-1b: School Choice Lottery Protocol JBCD-2: Georgia Special Needs Scholarship Act Transfer Application 2013-2014 (Applications Closed for 2013-2014) JBCD-3: Request to Complete Semester JBCD-4: Request to Complete Semester/School Year JBCD-5: Senior Attendance Permit JBCD-6: Victim of Violent Crime Transfer Request JBCD-7: Assignment of Student of Employee JBCD-8: Temporary Employee List JBCD-9: Request For Children of Employee Transportation
JC(1)-R	Non-Custodial Parent Rights
JCAB-R	Interviews and Searches of Students	JCAB-1: Outside Agency Interviews and Investigations JCAB-2: Protocol For Students on Probation JCAB-3: Release of Information to Probation Officers
JCAC-R	Sexual Harassment Reporting and Investigation	JCAC-1: Sexual Harassment Complaint Form JCAC-2: Complaint Investigation Report
JCD	Student Conduct
JCD-R	Student Conduct	JCD-1: Reporting of Student Committing Prohibited Acts
JCDB-R	Student Dress Code
JCEB-R	Student Hearing Procedure	JCEB-1: Student Due Proccess Hearing Waiver Form (Spanish) JCEB-2: Student Due Process Hearing Procesures (Spanish) JCEB-4: Disciplinary Hearing Tips For Student Witnesses JCEB-6: Employee Waiver Form For Student Disciplinary Hearing JCEB-8: Affidavit of Indigence
JDB-R	Detention	JBD-1: Saturday School Entry Contract (High School Only)
JDD-R	Student Suspension
JDD(1)-R	Suspension/Expulsion of Disabled Students
JDF	Teacher Authority to Remove Students from Classroom
JDF-R	Teacher Authority to Remove Students from Classroom
JG	Student Welfare
JG-R	Student Welfare	JG-1: DFCS Protocol JG-2: FAQ Guide For Making a DFCS Report JG-3: Suspected Child Abuse/Neglect Report Form
JG(1)-R	Monitoring and Recording Staff and Students	JG(1)-1: Permission to Display Student Photograph/Name (French) (Portuguese) (Spanish) JG(1)-2: Permission to Allow Student to Participate in Media Relations or Interviews
JGA-R	Student Insurance Program
JGC	School Health Services
JGC-R	School Health Services	JGC-1: Clinic Supplies and Equipment Checklist JGC-2: Standard Health Care Precautions JGC-3: Exposure to Blood/Bodily Fluids Response Procedures JGC-4: Waiver of Immunization Requirements Due to Conflict of Religious Beliefs JGC-5: Inclusion/Exclusion of Students With Possible Infectious Disease JGC-6: Procedures When Students Show Signs of Illness or Injury JGC-7: Infectious Disease Reporting Protocol JGC-8: Medical Evaluation Report
JGCD	Medication
JGCD-R	Medication	JGCD-1: School Nursing/Clinic Procedures JGCD-2: Authorization to Give Medication (Spanish) JGCD-3: Medication Administration Record (MAR) JGCD-4: Controlled Substances: Quantity Received JGCD-5: Disposal of Medication Notification Letter (Spanish) JGCD-6: Medication Disposal Sheet JGCD-7: Authorization to Carry Over-the-Counter Medication (Spanish) JGCD-8: Hypodermic Injection Request From Parent/Guardian JGCD-9: Hypodermic Injection Request From Legal Prescriber JGCD-10: Authorization to Carry Prescription Medication (Spanish) JGCD-11: Doctor's Orders For Emergency Seizure Medication JGCD-12: Medication Error Report JGCD-13: Q&A: Medications and Health Care at School (Portuguese) (Spanish) JGCD-14: Unclear or Insufficiently Specific Prescription Sample Letter JGCD-15: Controlled Substances Inventory Form JGCD-16: Missing Controlled Substance Report
JGF	Student Safety
JGF(2)	Seclusion or Restraint of Students
JGF(2)-R	Seclusion or Restraint of Students	JGF(2)-1: Student Restraint Incident Report Form
JGFB-R	Supervision of Students	JGFB-1: Sample Letter to Parents/Guardians Who Drop-Off Children Too Early JGFB-2: Overnight Activity Request Form
JGFC-R	Dismissal Precautions
JGFF-R	Automobile Use	JGFF-1: Notification of Truancy and Tardy Rule
JHA-R	Student Activities Fund Raising	JHA-1: Fund Raiser Proposal and Cost Evaluation
JHC-R	School Clubs/Organizations and Student Organizations
JHCC-R	Student Publications
JHD-R	Student Social Events
JICDA-E	Student Conduct: Code of Conduct (Elementary School)	JICDA-2: GRIP (Gaining Respect in Intervention and Prevention) JICDA-3: Receipt of Parent Information Guide (French) (Korean) (Portuguese) (Russian) (Spanish) (Vietnamese) JICDA-4: Student Witness Statement JICDA-5: Code of Conduct - Translated (Korean) (Portuguese) (Spanish) JICDA-6: School Checklist For Student Code of Conduct Orientation
JICDA-M	Student Conduct: Code of Conduct (Middle School)	JICDA-2: GRIP (Gaining Respect in Intervention and Prevention) JICDA-3: Receipt of Parent Information Guide (French) (Korean) (Portuguese) (Russian) (Spanish) (Vietnamese) JICDA-4: Student Witness Statement JICDA-5: Code of Conduct - Translated (Korean) (Portuguese) (Spanish) JICDA-6: School Checklist For Student Code of Conduct Orientation JICDA-7: Middle School Administrative Referral Form
JICDA-H	Student Conduct: Code of Conduct (High School)	JICDA-2: GRIP (Gaining Respect in Intervention and Prevention) JICDA-3: Receipt of Parent Information Guide (French) (Korean) (Portuguese) (Russian) (Spanish) (Vietnamese) JICDA-4: Student Witness Statement JICDA-5: Code of Conduct - Translated (Korean) (Portuguese) (Spanish) JICDA-6: School Checklist For Student Code of Conduct Orientation
JQF-R	Married and Pregnant Students
JQK-R	Exchange Students
JQM	At-Risk Students (Effective 8/1/13)
JR	Student Records
JR-R	Student Records	JR-1: Records Center Request JR-2: Revised Date of Graduation JR-3: Parent/Guardian Request for Education Records JR-4: Transfer of Cumulative Record Within District JR-5: Checklist for Cumulative Record: Elementary to Middle JR-6: Checklist for Cumulative Record: Middle to High JR-7: Checklist for Cumulative Record: Withdrawals JR-8: Checklist for Cumulative Record: Graduates

Section "K" - General Public Relations
Parent and community involvement in schools.

Index	Title	Attachments
KA	Treatment of Consumers
KB	Public Information Program
KB-R	Public Information Program
KBCCB-R	COBB EdTV Educational Access Channel
KG-R	Use of School Facilities	KG-1: School Users Request for Facility Use KG-2: Community Users Application for Facility Use KG-3: Facility Use Fee Schedule
KJ-R	Advertising in the Schools	KJ-1: Application for Outdoor Advertising
KM-R	Visitors to Schools	KM-1: Authorization to Release Confidential Information KM-2: Confidentiality Agreement
KMA-R	Loitering

Section "L" - Interorganizational Relations
The school district's relationship with other non-educational agencies.

Index	Title	Attachments
LDAN-R	Relations with Planning and Zoning Authorities
LDD-R	Federal Government	LDD-1: LDD-R Spanish Translation
LE-R	Partners in Education
LEBA	Parental Involvement in Education
LEC-R	Booster Organizations

Section "M" - Relations with Other Education Agencies
Including other school systems, regional or service districts, private schools, colleges and universities,
education research organizations, and state and national education agencies.

Index

Title

Attachments

ML-R

Professional Visitors and Observers

ML-1: Parental Authorization and Waiver

ML-2: Confidentiality and Access Agreement

Cross Reference
This table provides a cross reference with the codification system used prior to 2012 and the new codes now in use.

"OLD" Codes	"NEW" Codes
AA (Policy) - School District Legal Status	AB - School Board Legal Status
AC (Policy) - Nondiscrimination/Equal Opportunity	GAAA – Equal Opportunity Employment
AD (Policy) - District Vision, Mission and School Goals	AC - School District Organization Plan
ADC (Admin Rule) - Tobacco Free Schools	GAN - Employee Tobacco Use GAN-R – Employee Tobacco Use
BA (Policy) - Board of Education Operational Goals	BA - Goals and Objectives
BBA (Policy) - Board Powers and Responsibilities	ABB - Board Powers and Duties
BC (Policy) - Code of Ethics	BH - Board Code of Ethics
BCB (Policy) - Conflict of Interest	BHA - Board Member Conflict of Interest
BCC (Policy) - Expenses Incurred by Outgoing Board Members	BBBE - Board Member Compensation and Expenses
BD (Policy) - Organization of the Board	BB - Internal Organization
BDB (Policy) - Board Officers	BBA - Board Officers
BDD (Policy) - Board-Superintendent Relationship	BBD - Board-School Superintendent Relations
BDE (Policy) - Board Committees	BBC - Board Committees
BDG (Policy) - Board Attorney	BBE - School Attorney
BE (Policy) - Board Meetings and Procedures	BC - Board Meetings
BEDH (Policy) - Public Participation in Board Meetings	BCBI - Public Participation in Board Meetings
BG (Policy) - Board Policy Process	BD - Policy Development
BGD (Admin Rule) - Development, Adoption and Review of Administrative Rules	CMA-R - Administrative Rules
BGD (Policy) - Review of Administrative Rules	BDF - Review of Administrative Rules
BHE (Policy) - Reports to the Board	CO - Administrative Reports
BP (Policy) - Board Protocols	BH(1) - Board Protocols
CFD (Admin Rule) - School Council Operations	BBFA – Local School Councils BBFA-R – Local School Councils
CFIA (Admin Rule) - Monitoring-Recording Staff and Students	JG(1)-R – Monitoring-Recording Staff and Students
CHD (Policy) - Administration in the Absence of Policy	CMB – Administration in Policy Absence
DA (Policy) - Fiscal Management Goals and Priorities	DA – Fiscal Management Goals and Objectives
DDA (Admin Rule) – Grants	DFF-R – Grants
DEAA (Policy) – Tax Allocation Districts	DFA – Local Tax Revenues
DFD (Admin Rule) – Athletic Concession Monies	DK-R – Student Activities Funds Management
DID (Admin Rule) – Inventory and Equipment Checkout	DIC-R – Inventories ECH-R – Authorized Uses of Equipment and Supplies
DIE (Admin Rule) – Audits/Financial Monitoring	DID-R – Audits
DIEA (Admin Rule) – Audits: Fraud and Other Corrupt/Illegal Conduct	DIE-R – Fraud Prevention
DIF (Admin Rule) – Management of School Funds and Other Assets	DJEE-R – Local Purchasing
DKC (Admin Rule) – Travel Expense Reimbursement	DJD-R – Expense Reimbursement
DN (Admin Rule) – School Properties Disposition	DO-R – School Properties Disposal Procedures
ECAD (Admin Rule) – District Property Replacement/Restitution	DFJ-R – District Property Replacement/Restitution
ECB (Admin Rule) – Buildings and Grounds Management	EB-R – Buildings and Grounds Management
EEA (Admin Rule) – Student Transportation Management	ED – Student Transportation Management ED-R – Student Transportation Management
EF (Admin Rule) – Food Service Management	EE – Food Service Management EE-R – Food Service Management
EFC (Admin Rule) – Free and Reduced Price Meals	EEA-R – Free Food Service
EFJ (Admin Rule) – Wellness	EEE-R – Wellness Program
EGD (Admin Rule) – Improvements/Modifications to the District Internet	EBGA-R – Improvements/Modifications to the District Internet
EHB (Admin Rule) – Data/Records Retention	EF-R – Data Management
EI (Admin Rule) – Risk Management	EBBG-R – Risk Management
EIB (Admin Rule) – Indemnification and Protection for District Personnel	EGD-R – Indemnification and Protection for District Personnel
EBCE (Admin Rule) – School Closings and Cancellations	AFC – Emergency Closings
EGAD (Amin Rule) – Intellectual Property	GBT-R – Professional Publishing
FB (Admin Rule) – Long-Range Planning for State Government Capital Outlay	FDAG-R – State Government Involvement in Long-Range Planning
FEE (Admin Rule) – Site Acquisition Procedures	FGB-R – Site Acquisition Procedures
FEG (Admin Rule) – Construction Contract Bidding and Awards	FGC-R – Bids and Quotations
FEGC (Admin Rule) – Contract for Construction	FGD-R – Facilities Projects Contracts
FEGCA (Admin Rule) – Change Orders	FGG-R – Facilities Projects Change Orders
FF (Admin Rule) – Naming of School District Facilities	FDC-R – Naming Facilitates
FFB (Amin Rule) – Plaques for Buildings	FHCA-R – Names on Building Plaques
FJA (Admin Rule) – Construction on District Property Funded by Others	FEAE-R – Construction on District Property Funded by Others
FJA (Admin Rule) – Selection and Employment of Architectural and Engineering Services	FEAB-R – Architects Involvement in Project Planning
GA (Policy) - Personnel Goals/Priority Objectives	GAA - Personnel Goals and Objectives
GAGC (Admin Rule) - Whistleblower	GAEA-R – Staff Protection
GBA (Admin Rule) - Equal Employment Opportunity	GAAA-R – Equal Opportunity Employment
GBAA (Admin Rule) - Sexual Harassment	GAEB – Harassment GAEB-R – Harassment
GBAC (Admin Rule) - Health Examination/Driving Record	GARA-R – Employee Health Examination/Driving Record
GBC (Admin Rule) - Staff Compensation	GBA – Compensation Guides and Contracts GBA-R – Compensation Guides and Contracts
GBCB (Admin Rule) - Staff Compensation: Overtime/Compensatory Time	GCRD-R – Classified Personnel Overtime Pay
GBCC (Admin Rule) - Reporting to/Release from Work on Inclement Weather Days	AFC-R – Emergency Closing
GBCD (Admin Rule) - Dual Pay	GBRG-R – Non-School Employment
GBD (Admin Rule) - Hiring	GARD – Employee Hiring
GBDA (Admin Rule) - Communications System: District's INter and Intra Communications	ECI-R – Communications System
GBEA (Admin Rule) - Staff Ethics	GAGC-R – Employee Ethics
GBEBA (Admin Rule) - Employee Dress Code	GBRL-R – Employee Dress Code
GBEBD (Admin Rule) - Staff Attendance	GARH-R – Leaves and Absences
GBEC (Admin Rule) - Drug-Free Workplace	GAMA – Drug-Free Workplace GAMA-R – Drug-Free Workplace
GBECA (Admin Rule) - Alcohol and Controlled Substance Testing	GCRA(1)-R – Drug Screening
GBGAA (Admin Rule) - Employees and Infectious Diseases	GANA – Infectious Diseases
GBGD (Admin Rule) - Worker’s Compensation	EGAA-R – Workers’ Compensation
GBHA (Admin Rule) - Employee Fund Drives	GAHA – Staff Participation in Community Activities GAHA-R – Staff Participation in Community Activities
GBK (Admin Rule) - Concerns, Complaints and Grievances: Certified	GAE – Complaints and Grievances GAE(2) – Complaints and Grievances, Certified Employees
GBKA (Admin Rule) - Concerns, Complaints and Grievances: Classified	GAE(3) – Complaints and Grievances, Noncertified Employees
GBN (Admin Rule) - Employee Assignment/ Reassignment	GARE-R – Employee Assignment
GBNA (Admin Rule) - Employee Transfer	GARF-R – Employee Transfer
GBO (Admin Rule) - Job Descriptions	GBB-R – Professional Personnel Positions
GCC (Admin Rule) - Short-Term/Long-Term Leaves and Absences	GARH-R – Leaves and Absences
GCCAC (Admin Rule) - Family Medical Leave	GBRIG – Federal Family and Medical Leave Act GBRIG-R – Federal Family and Medical Leave Act
GCCAG (Admin Rule) - Catastrophic Illness Leave Bank	GBRIB(1) – Catastrophic Illness Leave Bank GBRIB(1)-R – Catastrophic Illness Leave Bank
GCD (Admin Rule) - Vacations	GARK-R – Vacations
GCE (Admin Rule) - Recruitment of Personnel	GARC – Employee Recruitment GARC-R – Employee Recruitment
GCFC (Admin Rule) - Personnel/Qualifications and Duties	GBBA-R – Personnel Qualifications and Duties
GCG (Admin Rule) - Substitutes/Supply Teachers	GBRJ-R – Arrangement for Substitutes
GCI (Admin Rule) - Professional Staff Development	GAD – Professional Learning Opportunities
GCL (Admin Rule) - Work Day/Week	GBRC – Professional Personnel Work Loads
GCO (Admin Rule) - Evaluation of Employees	CEI – Superintendent Evaluation GARI-R – Employee Evaluation
GCQA (Admin Rule) - Reduction in Force	GAKA – Reduction in Force GAKA-R – Reduction in Force
GCQC (Admin Rule) - Resignation of Professional Staff	GAO-R – Employee Resignations
GCQF (Admin Rule) - Discipline, Suspension, and Dismissal of Staff	GBK-R – Professional Personnel Suspension
GCRD (Admin Rule) - Tutoring for Pay	GBRGB-R – Tutoring for Pay
IA (Policy) – Student Performance Standards and	IA – Student Performance Standards and Expectations
ICA (Admin Rule) – School Calendar	AEA – School Calendar
ID (Admin Rule) – School Day	AF-R – School Day
IDB (Admin Rule) – Release Time: Minimum Day, Early Release and Conference Week	IED-R – Scheduling for Instruction
IDC (Admin Rule) – Scheduling for Instruction: High School Minimum Class Enrollment Requirements	IED – Scheduling for Instruction
IDCE (Admin Rule) – Advanced Placement Program	IDCE-R – Advanced College Placement
IE (Admin Rules) – School District Organization Plan	IE-R – Instructional Arrangements
IE (Policy) – Organization for Instruction	IB – Instructional Program Goals and Objectives
IFCB – Field Trips	IFCB-R – Field Trips
IGC (Admin Rule) – Pilot Projects	ICD-R – Pilot Projects
IGE (Admin Rule) – Curriculum Guides and Course Outlines	ICFA-R – Curriculum Guides and Course Outlines
IHADA (Admin Rule) – Theories of Origin	IKB-R – Controversial Issues
IHAE (Admin Rule) – Physical Education	IDBC-R – Physical Education
IHAM (Admin Rule) Health Education	IDB-R – Health Education
IHB (Admin Rule) – Special Instructional Programs	IDD-R – Special Programs
IHBB (Admin Rule) – Gifted Education Program	IDDD-R – Gifted Student Programs
IHBG (Admin Rule) Home Study Program	JBC(2)-R – Home Study
IHBHA (Admin Rule) – Alternative Education Program	IDDM-R – Alternative School Programs
IHBHB (Admin Rule) – Magnet Programs	IDAI-R – Magnet Programs
IHBHD (Admin Rule) – Charter Schools	IBB-R – Charter Schools
IHBHDA (Admin Rule) – Requirements for Approved Charter Schools	IBB-R – Charter Schools
IHC (Admin Rule) – Extended Instructional Programs	IDC-R – Extended Programs
IJ (Admin Rule) – Instructional Resources and Materials	IF-R – Instructional Resources
IJJ (Admin Rule) – Instructional Resources Selection and Adoption	IFAA-R – Instructional Resources Selection and Adoption
IJK (Admin Rule) – Library Media Programs and Supplementaty Materials Selection	IFBC – Media Programs IFCB-R – Media Programs
IJNDB (Admin Rule) – Uses of Technology Resources in Instruction and Internet Safety Policy	IFBGE – Internet Safety IFBG-R – Internet Acceptable Use
IJO (Admin Rule) – Community Learning Resources	IFC-R – Community Instructional Resources
IK (Policy) – Academic Achievement	IH – Student Achievement
IKA (Admin Rules) – Grading Systems	IHA-R – Grading Systems
IKAA (Admin Rule) – Tests and Examinations: High School Courses	IHAA-R – Final Examinations
IKAB (Admin Rule) – Report Cards/Progress Reports	IHAB-R – Report Cards
IKE (Admin Rule) – Promotion, Placement and Retention Rule	IHE – Promotion and Retention IHE-R – Promotion and Retention
IKEB (Admin Rule) – Above-Grade Acceleration	IEJ-R – Above-Grade Acceleration
IKF (Admin Rule) – Graduation Requirements	IHF-R – Graduation Requirements
IKFB (Admin Rule) – Graduation Exercises	IKDB-R – Graduation Ceremonies
IL (Admin Rule) – Evaluation of Instructional Program: Testing Program	II-R – Testing Program
ILD (Admin Rule) – Educational Surveys and Research	ICC-R – Curriculum Research
IMB (Admin Rule) – Teaching About Controversial/Sensitive Issues	IKB-R – Controversial Issues
IMD (Admin Rule) – School Ceremonies and Observances	IKD – School Ceremonies and Observances
IMI (Admin Rule) – School Stores	IKF-R – School Stores
IMK (Admin Rule) – Lesson Planning and REcordkeeping by Teachers	IKI-R – Lesson Plans
JB (Admin Rule) – Equal Educational Opportunities	JAA-R – Equal Educational Opportunities
JC (Admin Rule) – School Attendance Zone Modifications	AD-R – School Attendance Areas
JCAC (Amin Rule) – Children of Employees	JBCD-R – Transfers
JE (Admin Rule) – Attendance	JB – Student Attendance JB-R – Student Attendance
JF (Admin Rule) – Admissions/Withdrawals	JBC-R – School Admissions/Withdrawals
JFABB (Admin Rule) – Admission of Exchange and Foreign Students	JQK-R – Exchange Students
JFABBA (Admin Rule) – Immigration Forms	LDD-R – Federal Government
JFABC (Admin Rule) – Transfer Students	JBCD-R – Transfers
JFABD (Admin Rule) – Homeless Students	JBC(1) – Homeless Students JBC(1)-R – Homeless Students
JGF (Admin Rule) – Restraint of Students	JGF(2) – Seclusions or Restraint of Students JGF(2) – R – Seclusions or Restraint of Students
JHF (Admin Rule) – Review Committee for Performance and Interscholastic Activities	IDE-R – Co-Curricular Activities
JIC (Admin Rule) – Student Conduct: General Provisions	JCD – Student Conduct JCD-R – Student Conduct
JICA (Admin Rule) – Student Dress Code	JCDB-R – Student Dress Code
JICDD (Admin Rule) Student Conduct: Interscholastic/Extracurricular Activities	IDF-R – Interscholastic Activities
JICE (Amin Rule) – Student Publications	JHCC-R – Student Publications
JICK (Admin Rule) – Sexual Harassment Reporting and Investigation	JCAC-R – Sexual Harassment Reporting and Investigation
JIG (Amin Rule) – Married and Pregnant Students	JQF-R – Married and Pregnant Students
JIH (Admin Rule) – Interrogations, Interviews and Searches	JCAB-R – Interviews and Searches of Students
JIHC (Admin Rule) – Metal Detector Use	JCAB-R – Interviews and Searches of Students
JJ (Admin Rule) – School Clubs/Organizations and Student Organizations	JHC-R – School Clubs/Organizations and Student Organizations
JJB (Amin Rule) – Social Events	JHD-R – Student Social Events
JJE (Admin Rule) – Fund Raising Activities	JHA-R – Student Activities Fund Raising
JJI (Admin Rule) – Sportsmanship	IDFB-R – Sportsmanship
JJIC (Admin Rule) – Standards for Student Participation in Extracurricular Activities	IDE-R – Co-Curricular Activities
JJIF (Admin Rule) – Gender Equity in Sports	IDFA – Gender Equity in Sports
JJL (Admin Rule) – Overnight Activities Held in the School	JGFB-R – Supervision of Students
JKB (Admin Rule) – Detention	JDB-R – Detention
JKBA (Admin Rule) – Saturday School (High School)	JDB-R – Detention
JKDA (Admin Rule) – Short-Term Suspension	JDD-R – Student Suspension
JKDB (Admin Rule) – Disciplinary Hearings: Long-Term Suspension/Expulsion	JCEB-R – Student Hearing Procedure
JKDC (Admin Rule) – In-School Suspension	JDD-R – Student Suspension
JKDD (Admin Rule) – Suspension/Expulsion of Disabled Students	JDD(1)-R – Suspension/Expulsion of Disabled Students
JKF (Admin Rule) – Removing Disruptive Students From the Classroom	JDF – Teacher Authority to Remove Students from Classroom JDF-R – Teacher Authority to Remove Students from Classroom
JKG (Admin Rule) – Chronic Disciplinary Students	JCD-R – Student Conduct
JL (Admin Rule) – Student Welfare	JG-R – Student Welfare
JLA (Admin Rule ) – Insurance Program	JGA-R – Student Insurance Program
JLC (Admin Rule) – School Health Services	JGC-R – School Health Services
JLCD (Admin Rule) – Medication	JGCD-R – Medication
JLIA (Admin Rule) – Supervision of Students	JGFB-R – Supervision of Students
JLIB (Admin Rule) – Dismissal Precautions	JGFC-R – Dismissal Precautions
JLIE (Amin Rule) – Automobile Use and Parking	JGFF-R – Automobile Use
JRA (Admin Rule) – Student Records	JR-R – Student Records
JRAA (Admin Rule) – Transfer/Articulation of Student Records	JR-R – Student Records
KBBA (Admin Rule) – Non Custodial Parent	JC(1)-R – Non-Custodial Parents Rights
KBD (Admin Rule) – Communication with Parents/Guardians	IHAD-R – Communication with Parents/Guardians
KD (Admin Rule) – Public Information and Communication	KB-R – Public Information Program
KDDC (Admin Rule) – COBB EdTV Educational Access Channel	KBCCB-R – COBB EdTV Educational Access Channel
KDF (Admin Rule) – District Logo, Trademarks and Idnetity Marks	DP-R – District Logo, Trademarks and Identity Marks
KF (Admin Rule) – Use of School Facilities	KG-R – Use of School Facilities
KFA (Admin Rule) – Loitering	KMA-R – Loitering
KGB (Admin Rule) – Partners in Education	LE-R – Partners in Education
KH (Admin Rule) – Solicitation and Advertising on School Property	KJ-R – Advertising in the Schools
KI (Admin Rule) – Visitors to the School	KM-R – Visitors to School
KJA (Admin Rule) – Relations with Booster Organizations	LEC-R – Booster Organizations
KLE (Admin Rule) – Private Social Service Providers	ML-R – Professional Visitors and Observers
KLJ (Admin Rule) – Relations with Planning and Zoning Authorities	LDAN-R – Relations with Planning and Zoning Authorities
LBD (Admin Rule) – Cooperative Programming with Higher Education	IDCH – Dual/Joint Enrollment Programs IDCH-R – Dual/Joint Enrollment Programs
SD-1 (Policy) – Superintendent Directives: General	CEB – Superintendent Duties
SD-2 (Policy) – Treatment of Students	JA – Treatment of Students
SD-3 (Policy) – Treatment of Consumers	KA – Treatment of Consumers
SD-4 (Policy) – Treatment of Staff	GA – Treatment of Staff
SD-5 (Policy) – Financial Planning and Budgeting	DB – Planning, Programming, Budgeting System
SD-6 (Policy) – Fiscal Accounting and Reporting	DI – Accounting and Reporting
SD-7 (Policy) – Emergency Superintendent Succession	CEJ – Superintendent Separation
SD-8 (Policy) – Asset Protection	CEB – Superintendent Duties
SD-9 (Policy) – Communication and Support to the Board	BBD – Board-School Superintendent Relations
SD-10 (Policy) – Community and Communication Involvement	KB – Public Information Program

Administration

Departments

Introduction Includes information on how the policy manual is organized, document specifications, and an overview ofpolicies and rules.

Section "A" - Foundations and Basic Commitments The district's legal role in providing public education and the basic principles underlying school board governance.

Section "B" - School Board Governance and Operations The school board – how it is appointed or elected; how it is organized; how it conducts meetings, and how the board operates.

Section "C" - General School Administration School management, administrative organization, and school building and department administration.

Section "D" - Fiscal Management School finances and the management of funds.

Section "E" - Support Services Non-instructional services and programs, particularly those on buisness management such as safety,building and grounds management, office services, transportation, and food service.

Section "F" - Facilities Development Facility planning, financing, construction, and renovation.

Section "G" - Personnel All school employees except for the superintendent.

Section "I" - Instructional Program Instructional program: basic curricular subjects, special programs, instructional resources and academicachievement.

Section "J" - Students Enrollment, attendance, rights and responsibilities, conduct discipline, health and welfare, and school-related activities.

Section "K" - General Public Relations Parent and community involvement in schools.

Section "L" - Interorganizational Relations The school district's relationship with other non-educational agencies.

Section "M" - Relations with Other Education Agencies Including other school systems, regional or service districts, private schools, colleges and universities, education research organizations, and state and national education agencies.

Cross Reference This table provides a cross reference with the codification system used prior to 2012 and the new codes now in use.

"OLD" Codes

"NEW" Codes