A. BOARD OF EDUCATION (BOARD) COMMITTEES:
    The Board may authorize the creation of Board Committees (Committees).
    1. Membership:
        a. Members shall be appointed by the Board Chair and may include Cobb County

            Board of Education (Board) members, staff, students, and/or other citizens to serve

            as members of committees and in accordance with other Board policies.

        b. The Board Chair will appoint a Board liaison for each Committee who will be in

            attendance at Committee meetings.
        c. No Committee will have more than three members each of whom will be a current

            member of the Board of Education.
        d. The Board Chair will designate the chair of the Committee at the time the members

            are named.

    2. Term of Service:
        a. Unless the Board action creating the Committee provides otherwise, the Committee

            will cease to exist when the Board takes

            action upon the need or issue it was created to address.
        b. The Board may dissolve a Committee at any time.
    3. Results:
        Each Committee is created to address a specific need or issue as indicated in the

        Board action creating the Committee.

    4. Meeting Locations:

         a. All meetings of Committees shall occur on District property.

         b. Procedures:

             When a Committee needs to identify a meeting location, the following should

             occur:

             (1) The Chair of the Committee should notify the Committee’s Board liaison;

             (2) The Board liaison should notify the Chair of the Board of Education of the

                   Committee’s need for a meeting location;          

             (3) The Board Chair should:

                  (a) Notify the Superintendent he/she needs to arrange a meeting location on

                       the date and time needed by the Committee, and

                  (b) Identify the amount and authorize the expenditure of any District funds

                       needed to accommodate the Committee’s meeting.

B. AUDIT COMMITTEE:
    1. Membership:
        a. The Board of Education shall constitute an Audit Committee of the whole along with
            the Superintendent or designee, the Chief Financial Officer, and the Chief Audit
            Executive.
        b. The Board Vice-Chair will serve as Audit Committee Chair.
    2. Results:
        a. Provide oversight for financial reporting, internal controls, and auditors’ activities.
        b. Reinforce the organizational status of internal auditing, manage the external
            auditing function, enable full support and unrestricted access to organizational
            resources, and ensure there is no impairment to independence.
    3. Authority:
        The committee will serve as the liaison among the Board, internal auditors, external
        auditors, and financial management. The committee is established by the Board of
        Education.

C. FACILITIES & TECHNOLOGY COMMITTEE:
    The Board is accountable to the taxpayers for any tax revenue expenditure. The Facilities   

    and Technology (F&T) Committee is established and authorized to specifically provide

    oversight for any Special Local Option Sales Tax (SPLOST) program and to perform an
    analytical assessment and verification of all facility and capital needs in the District for
    any proposed SPLOST program. The Board recognizes that it is imperative to spend
    SPLOST funds as authorized in public documents. The F&T Committee shall communicate
    with the Board through the Board Chairman and/or the Board liaison. The F&T Committee
    is primarily responsible to the Board.
    1. Purpose of the Committee:
        The purpose of the F&T Committee is to strengthen accountability by having a panel of
        citizens perform analytical and logistical reviews of all proposed expenditures prior to
        the Board of Education’s voting on the matter. The Committee will be empowered by
        the Board of Education to make recommendations related to the items presented by
        Administration to the Board of Education Agenda for further action. This procedure
        provides citizens of Cobb County additional confidence regarding the expenditure of
        SPLOST funds (F&T Review Committee Report 7-14-97).
   2. Membership:
       a. The Committee shall be comprised of 16 Cobb County citizens with, as a group, a
          desired balance of expertise in real estate, construction, finance, and technology.
       b. The Superintendent shall designate a staff liaison who shall serve as the F & T
           Committee’s main contact with Administration. This staff liaison shall be responsible
           for keeping the committee up-to-date on all projects within its scope of
           responsibility.
   3. Selection:
       Two voting members shall be selected by each Board Member and the Superintendent.
       The Superintendent’s-at-Large appointees may not be officers of the F&T Committee.
       All nominees must be approved by a majority of the Board and members serve at the
       pleasure of the Board.
   4. Term of Service:
       Members shall serve terms of two years beginning on February 1 in the year
       appointed. Members may be appointed for additional terms. In the year of
       implementation, each Board member and the Superintendent shall appoint one
       member to serve for a one year term and one member to serve for a two year term.
       a. Board Members and the Superintendent shall announce their selection each January
           or upon the occurrence of a vacancy.
       b. If any Board Member or Superintendent shall take their respective office at a time
           other than January, the current F&T Committee members shall serve until the
           following January, when the new Board member or Superintendent shall then
           appoint new members as outlined above.
       c. Vacancies on the F&T Committee shall be filled by respective Board Members from
           that post or by the Superintendent, when applicable. The individual appointed to the
           vacancy shall complete the original member’s term of service and may be re-
           appointed for additional terms.
   5. Attendance:
       Members who miss two consecutive regular meetings will be reported to F&T    

       Committee Board Liaison.
   6. Organization:
       a. The F&T Committee shall, in its first regular meeting after February 1, elect a Chair,
           Vice-Chair and Secretary. Officers’ term of office shall be one year. Following any
           election year, the Committee shall not meet in January.
       b. The F&T Committee Chair shall name subcommittees as needed. These
           subcommittees shall include New Schools, Land, Additions/Modifications,
           Maintenance, Curriculum/Instruction, Safety/Support, and Technology.
       c. This committee shall operate under Robert’s Rules of Order, 9th edition.
   7. Meetings:
       The F&T Committee will meet a minimum of six (6) times annually and as agreed upon
       by the majority of the Committee as directed by the scope of work to be considered.
       Called meetings may be scheduled if:
       a. Approved by a majority of the F & T Committee’s membership; or
       b. Requested by the Board; or
       c. Requested by the Committee Chair.
   8. Results:
       Annually provide, in September, a disinterested opinion suitable for publication
       addressing the following:
       a. Cobb County School District needs and plans for facilities and technology;
       b. Appropriateness of expenditures from SPLOST I and SPLOST II or any future
           SPLOST until depleted; opinion must cover, as a minimum, new construction,
           renovations, maintenance, land acquisition, technology, safety and security and tax
          agency issues;
       c. Items presented by the District Administration for action.
   9. Authority:
       The committee is empowered to:
       a. Make reasonable use of District personnel for both committee logistics and
           information. Requests for information from Administration shall be made in writing
           by the Committee Chair and forwarded to Administration and the Board Liaison,
           respectively, for a timely response. Ordinarily, a timely response shall be
           understood as five (5) business days. Any request for information shall be made
           part of the official record of the Committee meeting which is forwarded to the Board.
           A copy of the official request will be distributed to F&T Committee Members within

           24 hours.
       b. Have reasonable access to systems needed to reach a confident opinion.
       c. Have reasonable access to the Superintendent or designee for an official contact.
       d. Choose any arrangement of leadership or subcommittees deemed necessary by the
           committee.

Approved: 8/26/04
Confirmed: 5/9/07
Revised: 6/22/06; 12/14/06; 3/29/07; 5/14/08