RATIONALE/OBJECTIVE:

The Cobb County School District (District) has established a property control program for the purpose of providing a high degree of accountability for District assets.

RULE:

A. EQUIPMENT:
    It shall be the duty of every Cobb County Board of Education (Board) member and
    District employee to adhere to all Policies, Rules and regulations related to equipment
    accountability as set forth in the Property Control Manual and Administrative Rule ECAD
    (District Property Replacement/Restitution).

B. TEXTBOOKS:
    1. Inventory:
       The District shall maintain an inventory of all textbooks on current adoption by the
       Board.
    2. Disposal:
       Once textbooks are no longer on the current adoption, such books shall be declared
       surplus. The administration may dispose of textbooks through standard paper disposal
       or recycle through available agencies in accordance with proper bidding procedures.

C. DONATED PROPERTY:
    1. The site administrator has the discretion of accepting or rejecting donated property
        provided the criteria set out in Administrative Rule IJK (Library Media Programs and
        Supplementary Materials Selection) and the provisions of Administrative Rule KH
        (Solicitation and Advertising on School Property) are met.
    2. The administrator accepting donated property is required to notify the Property
        Control Department upon receipt of the property by submitting a completed
        FS-201 (Property Inventory Receiving Form [Donation Form]) in accordance with
        Property Control Users Guide.
    3. After property is included as District inventory it will be governed by all other
        applicable Administrative Rules and procedures.

D. TECHNOLOGY EQUIPMENT CHECK OUT:
    1. While the primary purpose of technology equipment is for use on site during the
        instructional/work day, there are times when it is necessary for staff and students to
        check out equipment to be used for educational purposes beyond the work day and
        outside of the work environment.
    2. When staff or students wish to check out technology equipment, the Technology
        Equipment Checkout Agreement (Form DID-1) must be completed and kept on file at
        the school or central office department.
    3. Responsibility for Cost of Repair or Replacement:
        a. The person checking out equipment, whether employee or student, is asked to
            provide the District with his/her homeowners/ renters insurance policy number.
        b. If the employee/student/parents/guardian does not supply the District with this
            information, he/she assumes personal liability for the cost of repair of the item if it
            is damaged or the replacement cost of the item if it is not returned.
        c. If an employee separates from the District, and the District equipment has not been
            collected by the supervisor, as required on the appropriate checklist, and the
            replacement cost of the items is not received from the employee, the District shall
            seek to reclaim the property from the employee or the replacement cost which may
            include deducting it from the employee’s last paycheck. If the District is unable to
            reclaim the loss, the employee’s school/department will assume liability for any
            unrecovered portion of the cost of replacement.
    4. A parent/guardian signature is required prior to a student checking out equipment.

Adopted: 9/1/04
Revised: 2/21/06; 6/11/08