RATIONALE/OBJECTIVE:

Employees of the Cobb County School District (District) are prohibited from receiving dual pay for services rendered during the regular working hours.

RULE:

A. GENERAL PROVISIONS:

    1. Should an employee be receiving more than one salary, the employee must forfeit

        his/her regular pay or the payment from the other agency, organization or individual.

    2. Employees may receive payment for services rendered while on vacation leave, jury

        duty, personal leave, or for services performed other than during the regular work

        day.

    3. Employees who have extra-curricular responsibilities, whether or not they receive

       supplemental pay from the District for those responsibilities, may accept reasonable

       payments from sponsoring support organizations for their additional services to the

       District.

B. DUAL PAY INVOLVING LEAVE:

    District employees are not eligible to receive dual compensation from earned leave and

    workers' compensation insurance during leave for illness or injury. A choice must be

    made by the employee as to which of these benefits the employee will receive.  

C. SCHOOL SUPPORT ORGANIZATIONS:

    The following shall be observed in regards to payments received from school support

    organizations as defined in Administrative Rule KF (Use of School Facilities) and the

    activities for which the payments were made:

    1. Employees who accept payments from school support organizations for extra-

        curricular responsibilities, whether or not they receive supplemental pay from the

        District for those responsibilities, must comply with all reporting requirements of state

        and federal law and regulations, including Internal Revenue Service requirements.

    2. School support organizations that make reasonable payments to employees for extra-

        curricular responsibilities must comply with all reporting requirements of state and

        federal law and regulations, including Internal Revenue Service requirements.

    3. Payments from school support organizations to employees who have extra-curricular

        responsibilities are voluntary recognitions of the additional services provided to the

        District by these employees. Employees are prohibited from soliciting or requiring such

        payments as a condition of their accepting or continuing the extra-curricular

        responsibility.

    4. Employees who have extra-curricular responsibilities and who accept reasonable

        payments from school support organizations for their additional services to the District

        are required to annually report (Form GBCD-1) no later than June 30 such payments

        to the Principal of the school in which the extra-curricular activity took place. Principals

        will file the completed Forms GBCD-1, which will be subject to review by Internal Audit during the

         school audit process.

    5. Any activity occurring during the employee’s workday must have the prior approval of   

        the Principal.

    6. Proposed co-curricular or extra-curricular activities that exceed the programs approved

        and supported by the District, must have the prior approval of the Principal and the

        appropriate District supervisor or Area Assistant Superintendent.

    7. Activities, whether during the school day, co-curricular or extra-curricular must comply

        with the following:

        a. Use of school facilities must comply with Administrative Rule KF (Use of School

            Facilities).

        b. Use of school equipment must comply with Administrative Rule IFAC (Textbook,

            Library Media and Supplemental Instructional Materials and Equipment

            Accountability).

        c. Fund raising activities must comply with Administrative Rule JJE (Student Activities:

            Fund Raising Activities).

Reclassified an Administrative Rule: 9/1/04
Revised: 11/14/07