BOARD ADMINISTRATIVE RULE
Return to "G" Rules: Title    |    Return to "G" Rules: Index
 
Evaluation of Employees GC0 8/13/08


RATIONALE/OBJECTIVE:

Employee evaluations seek to:

  •  Ensure high-quality instruction;
  •  Comply with State law, Cobb County Board of Education (Board) Policy, and Cobb County School District (District) Rules;
  •  Recognize outstanding performance;
  •  Provide opportunities for two-way communication about goals and performance; and
  •  Document objective information needed for decisions about assignments, transfers, and/or promotions.

RULE:

All District employees will be notified annually of evaluation procedures during meetings held prior to October 1.

A. SUPERINTENDENT:
    The Board will evaluate the Superintendent annually, including the provisions of
    Board Policy BDD (Board-Superintendent Relationship), and share the results of
    the evaluation with the Superintendent in executive session. The evaluation will be jointly
    developed by the Board and the Superintendent.

B. CERTIFICATED EMPLOYEES:
    1. Timeline:
        A written annual evaluation shall be completed, signed, and provided to each
        certificated professional employee prior to April 1 of each year. Any administrator who
        fails to comply with this Policy which is in accordance with state law will be subject to
        discipline up to and including termination. Any administrator failing to comply with this
        Policy may be reported to the Professional Standards Commission. Information
        gathered from observations made on or after April 1 shall not be included in the
        evaluation conference held after that date. However, information gathered from
        observations made on or after April 1 may be included in a supplemental evaluation
        that must be held with the employee prior to May 20 if such a supplemental evaluation
        is deemed necessary.
    2. Academic Gains:
        It is recognized that in some instances a determination of the academic gains of the
        students assigned to a teacher is dependent upon student assessments which have
        not yet been administered at the time of the annual evaluation or, if they have been
        administered, the results are not yet available at the time of the annual evaluation. In
        such instances, the annual teacher evaluation shall be performed on the basis of
        information available at the time and shall be considered as the annual evaluation for
        the purposes of this Rule. As results of student assessments subsequently become
        available, an addendum to the annual evaluation shall be completed and become part
        of the teacher's cumulative evaluative record which may be used in a teacher's
        subsequent annual evaluations.

C. OTHER EMPLOYEES:
    All other employees will be evaluated annually by the immediate supervisor prior to June
    30 unless a special exception has been granted by the Superintendent or designee. In
    those instances in which an extension has been granted, the evaluation must be
    completed by October 1. In each case, the evaluation will encompass the prior school and
    fiscal year (July l-June 30).

D. GUIDELINES:
    The following regulations will be observed regarding the evaluation of employees:
    1. Supervisors will be provided training in evaluation techniques.
    2. Evaluation results will be reviewed with employees annually.
    3. Evaluations will be written, based in part on job descriptions, and staff development
        will be provided to address identified needs.
    4. Board approved evaluation plans and procedures will be used to evaluate all
        employees in accordance with State rules and laws.
    5. A copy of the annual evaluation results will be provided to each employee. At the
       discretion of the immediate supervisor, or as directed by the Superintendent, the
       original will be retained either in the office of the immediate supervisor or in the
       employee's District personnel file.
    6. A Verification of Evaluation Compliance must be submitted annually to the
        Superintendent or designee by each supervisor. This form verifies that all evaluations
        have been completed for employees under his/her supervision. These are to be filed
        as permanent records of compliance.

Reclassified an Administrative Rule: 9/1/04
Revised: 7/1/88; 6/27/91; 9/22/94; 3/28/96; 07/25/96; 2/22/01; 11/14/07; 8/13/08