Human Resources >
Frequently Asked Questions
1. What is the difference between the Compensation Department and the Payroll Department?
The Compensation Department manages the District’s Compensation Program and is responsible for ensuring pay structures and incentives designed to compensate
employees for their skills, abilities, performance, and years of experience. This includes evaluating experience for step placement;
processing employee transfers, reassignments, and terminations; developing and rolling out incentive programs; updating employee
work calendars; administering salary increases and revising salary schedules; conducting job evaluations and approving job
descriptions; and managing salary surveys to ensure salary rates are leveraged competitively.
The Payroll Department uses the information provided by the Compensation Department to generate the monthly and bi-weekly paychecks. In addition to
processing paychecks, the Payroll Department also handles the following: travel reimbursements, tax shelter contributions,
deductions, accrual of leave (short-term, personal, and vacation), QBE processing, tax withholdings, address changes, W-2 printing,
supplemental pay, direct deposits, TRS8 forms, garnishments, professional dues and credit union deductions.
2. How do you decide my step placement if I am a certified employee?
If you are a teacher new to Cobb County, you are required to have all previous teaching experience verified. Individuals employed by
the Cobb County Board of Education will be assigned a salary step based on qualifications and appropriate experience. Certified
employees will receive a salary based on receipt of the highest valid in-field certificate issued and appropriately verified
teaching experience. Verified teaching experience gained outside the Cobb County School District in an accredited, Georgia-recognized
program will be credited year for year. In addition, you must have worked 120 days and have been employed full-time for each year to
count. If you were employed part-time (50% or more), you must have worked two consecutive years to earn one step. If you taught in an
accredited college, you must have been a full-time employee, held academic rank, and been on a tenured path.
3. How do you decide my step
placement if I am a classified employee?
Classified employees must have prior
similar experience verified by submitting a CCSD Experience
Verification Form to previous employers.
Clerical positions may be granted a maximum of 8 salary steps
(equals 25 years or more of similar experience).
School Bus Drivers are given year for year experience for
passenger driving experience and may also receive half experience
credit for other types of driving.
Hourly employees (food service assistant, food service
manager, custodian, maintenance, etc.), must have the experience
verification forms reviewed and may be given credit for like
may be placed on a maximum salary step 6 upon review of prior like
If your previous employer
is no longer in business/no longer has records or
you were self-employed,
you will need to do the following:
The employee should submit a notarized letter to the Compensation
Office stating the information regarding his/her prior employment.
The letter should include the name of the Company, the dates of
employment, full-time/part-time status, hours worked per day, and
Along with the notarized letter, the employee should provide W-2
forms, tax returns, and/or check stubs that would assist in
verifying the employment information.
After receiving these documents, the Compensation Office will
determine whether the information supports granting credit for this
4. What step am I on?
Your current step is located on the
paycheck stub, above the second perforation. Please see the
Clerk/Rank 3/240 Day/Step 5/100% of
Day/2012-2013 School Year
(Title)/(Salary Rank)/(Number of
Scheduled Work Days)/(Salary Step)/(Percentage of Day Worked,
Dependent on Position)/(School Year)
I began my employment with Cobb County on December 2nd. Why didn’t I
advance a step for the next year?
You must work a required number of days in a school year to advance
to the next step the following year. Please refer to the online work
schedules to determine the number of days required for your
6. I received my Master
degree on May 10. Why didn’t I receive the new, higher rate for the
We can only pay you on your new rate for the days you actually work
with the Master degree in the contract year. If your contract year
ended May 30, we will pay you from May 10 to May 30 on your new
certificate. Nothing extra is paid in the summer months because you
did not work with the Master’s degree for the
entire year. You will begin the new contract year on your Master’s degree and you
will be paid through the next summer based on that salary.
7. I am transferring to
Cobb as a new teacher from another Georgia county. How do I get my
sick leave transferred?
When you send the experience verification form to your previous
county, leave to be transferred will be listed on that form when it
is returned to us. State law only allows transferring up to 45 days
leave from your previous county.
How are extended day supplements calculated and paid for teachers?
First semester extended day supplements
are paid over an 11 month period (September through July) and second
semester extended day supplements are paid over a six month time
period (February through July). If a teacher works extended
day for both semesters, they will receive both payments in their
checks February through July.