Field Trips
1. Detailed instructions concerning field trip policies and regulations are
located on the policy chart of this web-site and are published in a booklet
entitled “Field Trips” which is distributed by the county Director of
Transportation. A copy of this booklet is distributed to each school at the
beginning of the school year.
2. A field trip is defined by the county as “a planned
educational experience directly related to and correlated with a particular unit
of study or a specialized function of the school”. The central focus of field
trips made by music students should be music. Any school music program-related
activity requiring travel away from the school campus should be considered a
field trip and all procedures apply. The local school principal and the
appropriate music supervisor should be consulted prior to initiation of the
field trip request form for any proposed filed trip which requires overnight
travel.
3. A field trip request form is initiated by the teacher
and approved by a local school administrator. The request is them entered on the
Field Trip Management System (FTMS) mainframe program by the person at your
school who has security clearance for entering data. Requests MUST be received
in the central office at least fifteen (15) working days prior to the date of
the trip.
4. Teachers and/or adults approved by the principal may
be used as chaperones. An adequate number of chaperones must be provided for
each group. The following ratios are required: Elementary school = 1 adult for
every 15 students; Middle school = 1 adult for every 20 students; High school =
1 adult for every 25 students. When the trip involves either middle or senior
high students, the chaperones should be both male and female if the students
attending are both male and female.
5. Written parental permission must be obtained for
every student participating in a field trip. Appropriate forms are provided on
the policy chart of this web-site. Overnight field trips require a medical
information form or a copy of the student’s emergency card on file at the
school.
6. There are three types of permission forms. A
“Blanket” form is for use when students regularly attend field trips with a
particular teacher. Each teacher (whether a coach, band director, choral
director, etc.) must have a completed copy of this form. A “One Day” form is for
use when a single field trip is planned and few if any other trips are planned
for the year by the teacher. The “Overnight” form must be used for any overnight
field trips.
7. All trips are made with the consent of the Principal.
Although not governed by GHSA regulations, limitations for the number of
marching competitions and overnight trips follow the county policy guidelines.
8. Field trips should not be scheduled during the last
three weeks of the school year.
9. Donations or fees requested to cover chaperone costs
for activities may not exceed the ratio of 1 chaperone per 10 students. Costs
beyond this ratio must be funded by the individual chaperone or the booster club
general fund.
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