Warehouse Procedures
The following procedures will allow the warehouse to provide support service,
equipment, and trucking, for special events and projects:
Warehouse web-site
1. Fifteen school days prior to the event, contact the warehouse (770-426-3385, fax- 770-590-4508)
t reserve the any equipment. State what the event is and what services will be
required. Complete a Warehouse
Order/Delivery Form for the equipment delivery to the event and mail or fax to
the warehouse. If equipment is
needed from more than one location, a separate form is needed for each location.
Also, enclose a completed Warehouse Order/Delivery Form for the return of
equipment to each school or warehouse.
2. There are no stages in the warehouse but there are
about 15 sets of choral risers and acoustical shells. If these are not available
for the date you need them, you will need to call other schools in your area to
borrow the equipment, including any staging that you may need.
3. When possible all musical equipment should be moved
by local staff, custodians, and/or students. Use the warehouse staff only for
large equipment requests and then this equipment should be wrapped, tied, boxed,
and/or covered for protection. Do not ship mallets, beaters, sticks, or other
small items unless they are boxed, sealed, and marked with the school name. The
warehouse will not pack equipment. This is the local schools responsibility.
4. Local school staff and/or custodians are
responsible for erecting stages, risers, and/or choral shells. Warehouse
personnel or hired moving companies will not set up or take down equipment for
transport.
5. When warehouse personnel arrive on site to pick up or
return equipment, there should be a local school staff person available to
ensure that the equipment will be delivered to the correct destination.
6. Forms: Forms are available from custodians, school
secretaries, bookkeepers, and on-line.
Warehouse
Order/Delivery Form If you can not locate one at your school, please
call the warehouse office and forms will be sent to you. These forms should be
completed as follows:
Complete the upper right corner with the date you
fill our the form.
Sender Your name
Location Your school or your location
Scheduled date by warehouse leave blank
To location Where the equipment will be picked up.
From location Where the equipment will be picked up
Amount order Fill in the number of items, description and any additional
information that would be of assistance to them. On the shells, please state
the number of filler sections and the number of main sections that you need.
Requested by Your name and phone number including extension completing the
delivery. This should include the date you want the warehouse to make the
delivery or make pick up
Send all three copies of the form to the warehouse in the county mail.
It would be helpful if you would fax the directions to the warehouse in an
itinerary form as a confirmation.
Follow up with a call to the warehouse to verify dates and times for
delivery.
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