| December 12, 2008: | 60% of estimated budget to be encumbered |
| March 13, 2009: | 100% of actual budget to be encumbered (includes magazine orders) |
| May 1, 2009: | 100% of budget to be expended (Verify in Financial Portal) |
NOTE: On June 30, 2009, outstanding balances due to back orders, uncharged Visa card charges, or unspent funds will represent losses of media funding.
Tracking a library media budget is a bit like balancing a checkbook. Library Media Specialists keep a spreadsheet to track their individual expenditures and remaining balance (like a keeping a checkbook register). Also, they check the reports on the CCSD Financial Portal (similar to a bank statement) to see when purchases have "cleared," to double-check their records, and to verify their remaining balance.