destiny Library Manager

End-of-Year Dates to Consider

Listed below are some suggested dates to consider when planning for the end of the school year. It is always a recommendation to discuss library media center plans with school administration and library media committee. There are other factors to be considered when setting the exact timeline for your school, such as the following:

The end-of-year timeline should be adjusted to account for local school factors, especially if summer projects (i.e. carpeting, painting, roofing) are scheduled.
Every school is required to perform a full collection inventory every two years, and the book collection should be inventoried every year. Circulation does not necessarily need to be closed to perform inventory, but the task of performing inventory does need to be the primary focus of both the library media specialist and the library media paraprofessional while the inventory is in progress. Some schools may wish to perform the inventory earlier in the year (e.g. during CRCT testing, during first semester final exams for high schools on block schedule) in order to extend circulation and instruction beyond the dates recommended below.
Review the Library Statistics report in Destiny (Reports > Library > Statistics) to help with planning the school's end-of-year timeline. Based on the "snapshot" provided in this report, schools may need to adjust the amount of time allowed for inventory, the dates items will be due, when and how notices need to be sent, special strategies for collecting fines, etc.
Keep in mind that the library media center is not closed during this time; the goal is to continue to serve the needs of the school while completing the necessary and required end-of-year tasks.

Note: An "End of the Year" area has been created in the library media wiki where sample forms, emails, and ideas may be shared!

Date	Who	Description
May 3	Students	Last day for check outs
May 10	Students	All books due
May 10	LMC Staff	Begin end-of-year Destiny clean up tasks
May 15	Teachers	Last day for class instruction in the LMC
May 17	Teachers	Distribute lists of items checked out by staff members
May 17	Teachers	Begin returning items not in use
May 17	LMC Staff	Begin to prepare the media center collections for inventory
May 20	Teachers	LMC items and equipment due
May 20-23	LMC Staff	Submit any requests for summer repair/maintenance of LMC equipment
May 20-23	LMC Staff	Begin to prepare school and district end of the year reports
May 20-23	LMC Staff	Prepare LMC for the summer
May 20-23	Teachers	Have LMS sign school "Sign Off" forms
May 31	LMC Staff	Submit required District Reports to LME department