Program Administration

School Library Media Budgets

coin purse

FY2013 State Media Allotments

The FY13 allotment amounts are based on the school's final (October) FY13 FTE count, using the formula below. Each school receives $5,000 for the first 269 FTE students and $12.40 per FTE thereafter.  This formula provides schools with extremely small enrollments a base allotment that will allow them to provide and maintain a basic collection of resources for their students.

FY 12 Media Materials Allotment Formula
  $12.40 x (FTE - 269)
+ $5000
= School Allotment

FY2013 Budget Calendar

The budget & spending timetable is provided below. 


July 2012: Final allotments and CVL costs loaded in financial portal
July 2012: 2012-2013 WT Cox magazine renewal orders charged to procurement cards
July/August 2012: Library Media Specialists may begin placing orders
December 14, 2012: 60% of allotment to be encumbered*
February 22, 2013: 100% of allotment to be encumbered*
April 24, 2013: 100% of allotment to be expended*


Budget Tracking

Tracking a library media budget is a bit like balancing a checkbook.  Library Media Specialists keep a spreadsheet to track their individual expenditures and remaining balance (like a keeping a checkbook register). Also, they check the reports on the CCSD Financial Portal (similar to a bank statement) to see when purchases have "cleared," to double-check their records, and to verify their remaining balance.