The FY13 allotment amounts are based on the school's final (October) FY13 FTE count, using the formula below. Each school receives $5,000 for the first 269 FTE students and $12.40 per FTE thereafter. This formula provides schools with extremely small enrollments a base allotment that will allow them to provide and maintain a basic collection of resources for their students.
|FY 12 Media Materials Allotment Formula|
| $12.40 x (FTE - 269)
The budget & spending timetable is provided below.
|July 2012:||Final allotments and CVL costs loaded in financial portal|
|July 2012:||2012-2013 WT Cox magazine renewal orders charged to procurement cards|
|July/August 2012:||Library Media Specialists may begin placing orders|
|December 14, 2012:||60% of allotment to be encumbered*|
|February 22, 2013:||100% of allotment to be encumbered*|
|April 24, 2013:||100% of allotment to be expended*|
Tracking a library media budget is a bit like balancing a checkbook. Library Media Specialists keep a spreadsheet to track their individual expenditures and remaining balance (like a keeping a checkbook register). Also, they check the reports on the CCSD Financial Portal (similar to a bank statement) to see when purchases have "cleared," to double-check their records, and to verify their remaining balance.